Project Coordinator / Administrator - Aeroderivative Gas Turbine Controls R&D
MannarinoMANNARINO Systems & Software Inc. is a leader in providing safety-critical systems, software, hardware and certification engineering services to the aerospace, defense, space, simulation & power generation industries. Our customer base is very large, covering traditional aerospace companies as well as new and exciting markets, including electric propulsion, Urban Air Mobility, Unmanned Aerial Vehicle and autonomous flight. The MANNARINO culture is focused on high quality, hard work, professionalism and teamwork within a highly respectful, motivating atmosphere geared towards long-term business growth. As a member of our team, you will benefit from: a comprehensive group insurance and RRSP plan a flextime policy with paid overtime discretionary bonuses a fitness reimbursement program other office perks such as catered weekly lunches and free hot beverages (espresso, coffee, hot chocolate and tea) regular company outings Career Opportunity and Primary Roles / Responsibilities We are looking for a Project Coordinator / Administrator to help engineering teams stay organized and on track while working on gas turbine control system projects. This role does not perform engineering design. However, the successful candidate will work closely with engineering and project leaders and must be comfortable coordinating technical projects, terminology, schedules, issues, and deliverables. Your main responsibilities include: Maintain project plans, schedules, milestones, dependencies, and status in OnePM or equivalent project-planning tools. Coordinate monthly project statusing and ensure that schedule updates are received from project leads. Track overdue activities, upcoming milestones, risks, actions, and dependencies across multiple gas turbine controls projects. Support sprint-planning activities, recurring project execution meetings, project prioritization reviews, and strategic-planning meetings. Coordinate estimation sessions, including invitations, required participants, action tracking, and follow-up. Maintain Jira milestones, due dates, issue metadata, dashboards, and reporting views. Coordinate recurring Jira issue-intake reviews and follow up on aging or overdue issues. Prepare and maintain monthly forecast-versus-actual cost reports and investigate significant variances with project leads. Track and follow up on timesheets. Support budget tracking, quotations, purchase requests, purchase-order creation, supplier follow-up, and purchasing status. Prepare materials and dashboards for governance and project review meetings, and maintain decisions and action items. Support quarterly readiness and achievement reviews, including preparation and upload of required evidence. Keep project information, shared documents, team pages, distribution lists, and access permissions current. Create and follow up on IT and tool-access requests for team members. Proactively follow up with project leads, engineers, suppliers, procurement, and support functions to obtain missing information and close overdue actions. Required Competencies College diploma or bachelor's degree in project coordination/management, or a related field, or equivalent relevant experience. Advanced Excel skills, including PivotTables, XLOOKUP, SUMIFS, conditional formatting, charts, data validation, and forecast-versus-actual reconciliation. Hands-on Jira experience, including filters, dashboards, issue maintenance, bulk updates, milestone or release tracking, and reporting. Experience maintaining project schedules in OnePM, Microsoft Project, Primavera P6, or a comparable planning system. Experience with cost tracking, timesheet reconciliation. Ability to coordinate recurring governance meetings and maintain action, risk, issue, and decision logs. Strong organizational, coordination, and written and verbal communication skills. Ability to manage multiple priorities across parallel projects and independently own recurring reporting and follow-up cycles. Additional Desired Comp…