Project Coordinator

Project Coordination & Scheduling Support the coordination and execution of capital and infrastructure projects from planning through construction, commissioning, and closeout. Maintain project schedules, milestones, deliverables, and action items and track progress against established requirements. Assist with project updates, progress reports, cost reports, and stakeholder briefings. Maintain project risk, issue, change, and decision logs and escalate concerns as appropriate. Support coordination between project activities, contractors, consultants, and internal departments. Provide reasonable cross-coverage and support for project management activities during periods of absence or operational need, within the scope of the position's assigned authority. Project Documentation & Administration Maintain accurate and current project records and document control systems. Coordinate and track drawings, specifications, RFIs, RFQs, shop drawings, submittals, design revisions, change documentation, purchase orders, correspondence, and other project information. Ensure project documentation is appropriately distributed, filed, and routed for review and approval. Maintain electronic project databases, document management systems, and file-sharing sites. Support accurate recordkeeping in accordance with contractual, regulatory, funding, and organizational requirements. Financial, Procurement & Contract Support Support procurement and contract administration activities, including tender documentation, submission coordination, vendor communications, and procurement records. Maintain project cost tracking, budget updates, commitments, forecasts, and cost reports under the direction of the Project Manager. Support invoice processing, cost coding, billing schedules, purchase orders, and other project financial administration in coordination with Finance. Maintain and track change documentation, contract amendments, and related project records. Meetings & Stakeholder Coordination Coordinate and participate in project meetings involving internal departments, consultants, contractors, suppliers, and other stakeholders. Prepare and distribute accurate meeting minutes and maintain follow-up and action-item tracking. Liaise with architects, engineers, consultants, contractors, suppliers, and internal departments to support timely communication and resolution of project requirements. Develop and maintain positive and professional working relationships with project stakeholders. Safety, Quality & Project Closeout Support project compliance with applicable contractual, regulatory, quality, and workplace health and safety requirements. Support project commissioning and closeout activities, including tracking deficiencies, as-built drawings, warranties, operation and maintenance manuals, and turnover documentation. Assist with ensuring required project records and deliverables are complete and appropriately transferred at project closeout. Provide additional project coordination and technical administrative support as required.

View the full posting and apply