Project Coordinator

TKS Business Consulting Inc. is recruiting on behalf of one of our exceptional employer partners in the construction and flooring industry. We are seeking an experienced, highly organized, and customer-focused Project Coordinator to join their growing team. This position is ideal for a professional who thrives in a fast-paced environment, manages multiple projects simultaneously, communicates effectively, and takes pride in delivering projects seamlessly from tender through completion. The successful candidate will work closely with Account Managers, suppliers, customers, and installation teams while supporting estimating, procurement, scheduling, project administration, material tracking, and project closeout activities. This is a full-time, in-person position located in Burnaby, BC. (Open to Canadians/PR Candidates Only) Project Coordinator Location: Burnaby, BC Wage: $53,000 - $65,000 per year (based on experience) Hours: Full-Time | Permanent | 40 Hours per Week Office: In-Person Position Only Start date: Expected Start Date: Mid-January 2027 Key Responsibilities Tender Support · Review tender documents, specifications, architectural drawings, and project requirements. · Participate in go/no-go discussions with the Team Lead before proceeding with tender opportunities. · Complete material take-offs from architectural drawings and specifications. · Verify project scope, quantities, and material requirements. · Request and coordinate supplier and subcontractor pricing. · Prepare estimates and customer quotations for review and approval. · Maintain accurate quote files and supporting documentation. · Monitor tender closing dates and submission requirements. Project Coordination · Support Account Managers in managing projects from award through completion. · Coordinate project schedules, work orders, deliveries, and site logistics. · Ensure project scope and requirements are clearly communicated to installation crews. · Coordinate customer samples, supplier information, and technical documentation. · Attend periodic project site visits to build relationships with customers and installers. · Maintain project documentation and status updates throughout the project lifecycle. Project Management Software Administration · Enter quotations and project information into project management software. · Convert approved quotations into active projects. · Maintain accurate project records and updates. · Ensure all material ETA information is entered and maintained in project management software. · Monitor and update project statuses and material tracking. Procurement & Material Tracking · Review project material requirements. · Monitor supplier lead times and material availability. · Follow up on supplier pricing requests, sample requests, and technical inquiries. · Tack deliveries and proactively communicate potential delays. · Ensure all materials have confirmed ETA information documented. Project Closeout · Prepare project closeout packages. · Gather warranty documentation and maintenance manuals. · Ensure all project documentation is complete and organized. · Archive project files in accordance with company standards. Qualifications & Experience Required Qualifications · Minimum 5 years of experience in Project Coordination, Construction Administration, Estimating Support, Project Management Support, or a related role. · Diploma, Certificate, or Degree in Project Coordination, Project Management, Construction Management, Business Administration , or a related field. · Experience working within the construction industry . · Strong technical aptitude and comfort learning and utilizing software platforms. · Experience with scheduling, project coordination systems, and workflow management software. · Abil…

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