Project Coordinator

About Us Aura is a leading design-build firm in Vancouver, BC. Aura is known for transforming workspace “auras” into environments where people love to work. This is one of the 2 ways that we bring our purpose to life. Aura’s fundamental purpose is to positively impact people. As well as transforming spaces to enable incredible performance we also wholeheartedly embrace the ‘give where we live’ motto and regularly pursue opportunities for volunteering and charitable giving. Our company culture is everything! We have quarterly team days and monthly staff meetings to keep our team unified! We love to work hard and have fun in return! Aura is seeking a Project Coordinator to assist in delivering design/build projects. This is a fast-paced, highly collaborative team with a focus on ensuring client satisfaction while living Aura’s values of Care, Humility, Creativity, Passion and Fun! Values-Driven Culture At Aura Office Environments our values are the driving force behind everything we do: Passion – You are passionate about the client’s needs and positively impacting communities Care – You put extra attention and detail into your work – and others notice Humility – You are not afraid to say you don’t know, acknowledge a mistake and ask for help · Creativity – You have a strong creative vision, and you help bring it out in others too · Detail oriented with a high level of accuracy Fun – You enjoy a good giggle with your teammates and don’t take yourself too seriously About the Role The Project Coordinator assists the Project Manager with project execution from the start of pre-construction including the design and procurement phases, through to construction and close-out. The Project Coordinator provides support in an administrative and coordinative capacity, responding to the demands of the project with exceptional speed and accuracy. They support the project management process by coordinating communications with internal and external stakeholders, attending site visits as needed, preparing and submitting tender documents, executing purchase orders, change orders, ordering material, general administrative/project related bookkeeping as needed, and other project activities and documentation. Responsibilities Coordinate with internal/external stakeholders to set up, execute and close out projects; Attend client meetings, take meeting minutes and distribute them to the team during the construction phase of the project; Prepare weekly progress reports as per the onsite progress and construction schedule; Ensure all project documentation is consistently organized and filed in a timely fashion; Read and understand Building Guidelines to enable the creation of summary reports/highlights for PM review and assessment; Participate in project setup assisting the PM with resourcing, scheduling, and budgeting; Manage job set up in project software after construction contract sign off; Assist the PM to update Master Schedule and Construction Schedule; Collect documentation in preparation for Building Permit Submission; Assist in managing the tender process (create and send tender packages, interact with bidders, compile addendums, summarize bids, draft comparison sheets, schedule tender/bid meetings, and prepare awarded contracts/POs); Generate and issue Construction Contracts (stipulated sum contract), under direction of the PM; Prepare and issue Subcontracts and change orders for trades and consultants, under direction of the PM; Generate and coordinate RFIs to Design, PMs, Trades and Engineers; Generate and coordinate Submittals such as shop drawings, data sheets etc.; Assist in managing procurement tracking (identify and track long lead items); Assist the PM to run job costing reports to measure project success during and after projects; Review to-do’s and prepare a tracking sheet of all the outstanding items during the daily huddles…

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