Project Coordinator

Job Overview As a Project Coordinator, you’ll keep projects moving by organizing schedules, maintaining accurate records, and helping teams and clients stay informed. You’ll bring strong administrative skills and a service-focused approach to projects. The Project Coordinator will support the management team in planning, scheduling, and tracking custom home theater builds and installations from initial client handoff through final walkthrough. This role is the connective tissue between sales, design, procurement, fabrication, and the on-site install team — ensuring every project stays on schedule, on budget, and communicated clearly to clients and internal stakeholders. Full time in person employment - 40 hours/week in person Starting Date: Immediate Responsibilities Coordinate project timelines across design, procurement, fabrication, and installation teams for multiple concurrent home theater builds. Client coordination communicating timelines, delivery, and any other job related details. Coordinate with the design/engineering team to ensure specs are finalized before ordering and fabrication. Track Project Specific Ordering to ensure items are ordered and received in a timely manner. Process and ordering for our Custom Seating. Maintain project documentation: scope changes, purchase orders, instructions, and installation checklists Support scheduling and logistics for delivery and installation. Maintain project management software (Monday.com) with up-to-date task status Ensure documentation is up to date prior to installation and installers have all the required information. Skills Required: Office experience, administrative or clerical experience, computer literacy, and proficiency with Microsoft Office, spreadsheets, and word processing. Strong organizational and time management skills, accurate typing and data entry, and careful proofreading. Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously Professional phone etiquette, clear phone communication, and experience with front desk duties or customer support. Familiarity with QuickBooks, calendar management, and personal assistant responsibilities is helpful. Must be local to Boca Raton, FL and dependable ( this is an in-office position ) Comfortable in a dog friendly environment! Ability to read basic architectural drawings/specs a plus but not required About us: We are a Boca Raton-based design and manufacturing company specializing in private home movie theaters, acoustics and theater seating. Our unofficial tag line is that “we make cool stuff.” A family-owned company that has been making our customer’s dreams come true for over 35 years! The individual will report to the CEO. Benefits: Health insurance Paid time off Ability to Commute: Boca Raton, FL 33487 (Preferred) Work Location: In person

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