Project Coordinator

Project Coordinator Requisition ID 29089 Country Canada Location type Hybrid State / Province Ontario City Toronto Application Deadline 30 November 2026 About Us Korn Ferry is a global consulting firm that powers performance. We unlock the potential in your people and unleash transformation across your business - synchronizing strategy, operations, and talent to accelerate performance, fuel growth, and inspire a legacy of change. That’s why the world’s most forward-thinking companies across every major industry turn to us - for a shared commitment to lasting impact and the bold ambition to Be More Than . Headquartered in Los Angeles, our over 17,000 colleagues globally serve clients from more than 130 offices across the globe. We offer five core capabilities that span the full talent lifecycle: Organizational Strategy Assessment and Succession Talent Acquisition Leadership and Professional Development Total Rewards Job description This role will support a minimum of one Partner in our Executive Search practice with administrative support, business development, and engagement related activities such as calendar and time management, interview scheduling, document production, database management, travel coordination, and other administrative duties as assigned. With regularly shifting priorities, the incumbent must be adaptable and flexible and have a strong sense of urgency. Due to the nature of the business, an attention to detail and a high level of accuracy is required in this role. As a professional services firm, a client service orientation, maturity, and a calm, composed demeanour is a must. Project Coordination Support the partner in the management of engagement work by ensuring information flow to/from clients, prospective clients, candidates, and between consultants by establishing and administering workflow Maintain engagements using PSA, our financial management system, which includes inputting information as per client contracts and managing client invoicing Managing the candidate and client experience through scheduling interviews and other meetings between candidates and clients Document Production Compose documents with a high level of accuracy using appropriate grammar, composition and speed, often under tight deadlines Produce PowerPoint presentations, proposals, status reports, marquee account plans, candidate assessments and documents; collate and bind presentation materials Prepare candidate profiles and related materials for clients in advance of scheduled client/candidate interviews, in-house or off-site Logistics Management (Travel & Expenses) Coordinate travel arrangements for the partner using the firm’s external travel agency while ensuring standard travel preferences are respected, options presented as appropriate, and the firm’s travel policy is followed Coordinate domestic and international engagement-related candidate travel arrangements Review and verify accuracy of candidate and partner expense submissions prior to approval, processing and reimbursement Coordinate with Administrative Office Manager and other Project Coordinators for all expected visitors to greet guests and ensure meeting room space is available Inform other Korn Ferry offices in advance of consultant visits to obtain security clearance (as required) and to reserve office and/or meeting room space Administrative Support Collaborate with peers and other colleagues to support the broader team; assist with standard administrative duties, such as preparing and proofreading documents and researching information Provide back-up support to other Project Coordinators during absences and busy periods Manage the partner’s calendar using Outlook to schedule external and internal meetings across multiple time zones and respond to queries on availability, ensuring that the time is used effectively Provide consultants with necessary briefing/preparatory material prior to meetings, interviews and travel Data Manage…

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