Project Coordinator

Construction Project Coordinator – Residential Design-Build Gulfshore Development is a full-service residential design-build general contractor specializing in luxury custom homes and remodeling. We are seeking a dependable, highly organized Construction Project Coordinator to support our design and construction teams. This position plays a key role in coordinating client selections, permitting, project documentation, and communication throughout the construction process. Exceptional follow-through is essential to this position. The successful candidate must be able to independently track open items, inquiries, client decisions, vendor responses, permit issues, and deadlines—and proactively follow up until each item is resolved. This role requires someone who takes ownership of outstanding tasks without needing reminders or constant direction. This is a full-time, in-office position. Current experience working in a general contracting or construction office is required. Remote and out-of-area applicants will not be considered. Key Responsibilities Maintain organized tracking systems for open items, inquiries, deadlines, client decisions, and vendor responses Proactively follow up on outstanding items and drive them through completion Maintain clear records of communications, responses, approvals, and next steps Identify items requiring follow-up without waiting for direction from a manager Coordinate and maintain project documentation from plan development through warranty closeout Prepare, submit, and actively track permit applications, corrections, and related documentation Coordinate the client selection process throughout design and construction Work with clients, designers, vendors, and subcontractors to obtain selection information, specifications, availability, and pricing Source fixtures, finishes, materials, and products from vendors and online suppliers to identify competitive pricing and appropriate options Research alternative products when needed due to budget, availability, lead time, or value-engineering considerations Obtain and organize vendor quotes for client-selected items Prepare selections and pricing for client review and approval Track selections against project allowances and identify potential overages or savings prior to client approval Track outstanding client selections and proactively follow up to keep decisions aligned with the construction schedule Maintain accurate selection schedules, specifications, product information, and approval documentation Coordinate approved selections with Purchasing and Construction for procurement and installation Monitor product availability and lead times and communicate potential scheduling concerns Prepare and maintain project files and construction reference documents Coordinate HOA submittals and follow up through approval Maintain Excel reports and project information within internal software systems Communicate regularly with clients, vendors, subcontractors, designers, Project Managers, and other internal team members Qualifications Required: Minimum 3 years of verifiable construction administrative or project coordination experience with a general contractor; relevant Construction Management education may be considered Demonstrated ability to independently track multiple open items and consistently follow up through resolution Strong sense of ownership and accountability—you do not assume someone else is handling an outstanding item Ability to manage a high volume of emails, inquiries, deadlines, selections, and follow-up items without losing track of details Ability to recognize when a response is overdue and proactively pursue it Strong Microsoft Excel skills and proficiency with Chat GPT, Claude, Word, Outlook, Google Sheets, and Adobe Strong online research skills and ability to efficiently source products, specifications, and pricing Excellent organizational and time-management skills Exceptional attention to detail Professional wri…

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