Project Coordinator

About Us Established in 1982, Bulk Barn is Canada's largest bulk food retailer with close to 300 stores and growing! The key to our success is progressive thinking, detailed/ methodical planning and flawless execution by passionate people across our organization. We strive to foster a balanced and flexible culture that benefits both our customers and employees. Our Values: High Standards Passionate Committed Exciting and Fun Supportive Customer Oriented What We Offer In addition to a competitive compensation program and employer-paid benefits, we also include: 32-hour flexible work-week program currently being tested Use of top-tier on-site fitness facility at our Corporate Head Office free of charge to employees Job Purpose The Project Coordinator is responsible for supporting the Project Manager(s) in the day-to-day activities within a Store Development project, including but not limited to; new stores, relocations, expansions, downsizes, renovations, rollouts and prebooks. The Project Coordinator provides “hands on” support throughout the full store project cycle including take-off counts, budgets, communication, and procurement. The primary purpose of the role is to support the smooth, efficient execution of projects by managing administrative details, organizing resources and facilitating communication between team members and the Project Managers. The Project Coordinator will oversee NAV and the requirements for issuing Purchase Orders, Receiving, Invoicing, Item Code Descriptions, Item Codes, Maintenance and create process documents and ensure that they are being completed correctly. Duties and Responsibilities Support the Project Manager(s) in the administration of contract changes, project change orders, work schedules, deficiencies and asset lists within each designated region. Manage changes to project scope and identify potential crises for communication to the Senior Manager, Store Development indicating any threats to timeline or budget for each project. Monitor project progress, track budgets, expenditures and resource availability, inventory risks to ensure project delivery is on time and on budget. Serve as the first point of contact for day-to-day hurdles during the fixture period, providing fast and practical solutions to the Project Manager(s) and Senior Manager, Store Development for resolution. Act as a liaison between Franchisees, Store Managers, internal stakeholders and third-party vendors to ensure effective communication (verbally and in writing) regarding project timeline/execution. Support the on-site Project Manager(s), and Supervisor, Store Fixture & Merchandising Team, ensuring all resources, fixtures and products are on site without delay. Ensure all documents, reports, invoices, PO’s and communications are accurate, documented, logged and print ready. Select and utilize the most appropriate communication channel (email, phone, or in-person) based on the urgency and nature of the request. Apply for business license(s), building permits, and set-up phone lines and utilities for all projects, as required. Coordinate permit retrieval and distribute to the awarded General Contractor for on-site posting. Tender quotes from vendors, as required, for project budgets and special-order items. Partner with the Project Manager(s) to create project budgets with accuracy to meet project deadlines. Assist the Senior Manager, Store Development, on Timing of Events Letter for each project and circulate it to the appropriate parties. Create and issue approved purchase orders for all leaseholds, construction contracts, contract changes, project change orders, work schedules, etc. Initiate contracts for corporate stores, as required, and forward to Legal for approval and signature (i.e. Waste Management, HVAC, Window/Floor Cleaning etc.) prior to execution. Suspend corporate store contracts during store closures (i.e. renovation periods), as required (i.e. Waste Management, Canadian Linen, etc.). Manage the admin…

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