Project Coordinator

Project Coordinator Company: Componentry Location: Fremont, CA — fully onsite Reports to: President Type: Full-time, non-exempt, hourly Schedule: Monday–Friday, 8 a.m.–4:30 p.m., including a 30-minute unpaid meal break Pay: $28–$42 per hour, depending on relevant experience and demonstrated skills About Componentry Componentry helps hardware companies source and manage materials, build electronic and electromechanical assemblies, and keep production moving. We work as an extension of our customers’ teams, from quoting and procurement through production. We’re looking for a Project Coordinator to connect the people, information, and actions needed to carry customer jobs from order review through delivery. The role You’ll maintain a clear picture of active jobs, follow up on commitments, identify risks, and coordinate solutions so work keeps moving. Working directly with our President, you’ll partner with procurement, receiving, production, suppliers, and customers. You’ll track what has been purchased, what is outstanding, what is ready to kit or build, and what needs to happen to meet delivery commitments. You’ll own the shared job dashboard and connect existing purchasing sheets, receiving records, and production schedules. Information should be accessible to the team without someone having to reconstruct a status report whenever an update is needed. We’re open to training someone with strong organization, initiative, and follow-through. Your independence and decision-making authority will grow as you learn our business and demonstrate sound judgment. What you’ll ownJob planning and visibility Review new orders against quoted lead times, checking material availability and production capacity with the team. Establish job milestones and flag conditions that could affect the expected schedule. Maintain the shared job dashboard, including purchasing progress, material delivery dates, receiving status, kit readiness, production, inspection, and shipment. Connect information across existing records and improve trackers and handoffs where needed. Keep blockers, next actions, owners, and deadlines visible. Establish regular updates with the team and escalate missing information or unresolved actions that put delivery at risk. Maintain traceability between customer jobs, purchase orders, and materials, including purchases supporting multiple jobs. Follow-through and recovery Follow up with procurement on unpurchased items, supplier commitments, outstanding deliveries, and purchasing blockers. Follow up with receiving and production on discrepancies, kit completion, build progress, inspection, and rework. Identify stalled work, establish the next action with the responsible person, and follow through to resolution. Develop recovery plans with procurement and production, using their expertise to evaluate feasible options. Coordinate recovery actions and authorize expenses within established limits as responsibility grows. Escalate competing customer priorities, unresolved feasibility disagreements, and decisions outside your authority with options and a recommendation. Raise risks early enough for the team to respond. Customer and supplier communication Confirm customer requirements, requested dates, and delivery arrangements. Obtain supplier shipment commitments, tracking information, and missing documents. Communicate job progress, outstanding dependencies, and schedule changes clearly. Work with the team and customer to agree on achievable recovery dates within established authority. Document commitments and confirm completion through customer delivery. Keep the President informed through frequent, concise updates and priority discussions. Clearly hand off unresolved issues requiring attention after your workday ends. Project-related support Assist with sourcing, purchasing follow-ups, and documentation needed to move assigned jobs forward. Coordinate resolution …

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