Project Buyer
Thales CanadaIn fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.
Victoria, B.C., (Mill Bay), (CAN.) - Hybrid
Position Summary
Thales has a vaca
...
ncy for a
Project Buyer who is involved and responsible for the transactional procurement process of RFX, Purchase Requisition and Purchase Order (PR/PO) lifecycle. They are required to expedite and follow-up on purchase orders to ensure delivery to support internal priorities and quality requirements are in accordance with terms and conditions issued. Drive continuous improvement of supplier performance and commodity cost.
Collaborate internally with project management and senior leaders to achieve desired business outcomes. Own all aspects of part management as it relates to sourcing. Requires developed and strong foundation of function skills and knowledge of relevant purchasing and sourcing concepts.
The incumbent will be responsible for ensuring the effective and timely execution of purchasing activities. This function shall strive to provide an uninterrupted flow of goods and/or services required by the organization.
Key Areas of Responsibility
Request-to-Order Fulfilment (PR to PO)
Receive, review, and process internal purchase requisitions (PR) for project-specific goods and services in accordance with company policies and requirements.
Transform PRs into accurate and compliant purchase orders (PO), verifying commodity codes, ship-to locations, supplier information, and relevant documentation/notes (with guidance as needed).
Ensure PO accuracy and completeness before release (e.g., contractual/quality requirements, lead times, ordering constraints).
Act as a point of contact for internal stakeholders to clarify PR/PO details, resolve discrepancies, and support order priorities.
Engage weekly with internal project teams to review priorities and provide status updates on open orders.
Lead weekly fulfilment execution activities with the broader team.
Collect, challenge, and master PR priorities in coordination with project planning and industry requirement.
Sourcing & RFx/RFP Administration
Support sourcing activities for project requirements, including assistance with RFx/RFP documentation and coordination.
Administer RFx/RFP activities (e.g., issuing documents, collecting responses, and maintaining supporting records).
Support local negotiations within the delegated threshold, ensuring outcomes are reflected in PO terms and documentation.
PO Management, Expediting & Delivery Tracking
Execute and own the fulfilment process from order creation to invoice, including end-to-end PO administration (PO creation, records maintenance, and PO acknowledgment follow-up).
Engage with suppliers to ensure they acknowledge PO receipt and provide delivery commitment(s).
Follow up and expedite purchase orders to ensure on-time delivery and adherence to contractual terms and quality standards.
Monitor order/delivery progress, identify risks (e.g., delays, backorders, incomplete confirmations), and elevate as required.
Maintain ongoing updates to internal stakeholders regarding order status, delivery commitments, and expected changes.
Supplier Coordination & Issue Resolution
Maintain close relationships with suppliers and buyers.
Liaise with suppliers to secure PO acknowledgment and delivery commitments, and support resolution of order discrepancies.
Manage disputes and solve medium & high-level procurement problems; elevate significant matters to the Supply Chain Manager / Category Buyers / Category Managers or Procurement Project Managers as appropriate.
Coordinate changes, cancellations, or amendments to POs when required.
Report medium & high-level procurement issues to the Supply Chain Manager / Category Buyers/Managers (CB/CM).
Maintain e