Project Administrator

If you’re like us, you don’t have much time for the way things are. Ausenco is a global company redefining what’s possible. Our team is based across 22 offices in 9 countries, with projects in over 80 locations worldwide. Combining our deep technical expertise with a 30-year track record, we deliver innovative, value-add consulting studies, project delivery, asset operations and maintenance solutions to the mining & metals, oil & gas, and industrial sectors. We are seeking an organized, proactive, and detail-oriented Project Administrator to provide administrative and coordination support to the Project Director and the wider project team. The successful candidate will play an important role in supporting the day-to-day administration of project activities, maintaining accurate documentation, coordinating meetings, tracking action items, and facilitating effective communication across project stakeholders. This is an office-based role suited to an individual who can manage multiple priorities, maintain well-organized project records, and provide reliable administrative support in a fast-paced project environment. Experience in engineering, construction, mining and minerals, or an EPC/EPCM project environment would be considered an asset. About the role Provide day-to-day administrative support to the Project Director and project management team. Coordinate and organize meetings, appointments, workshops, and project reviews. Prepare meeting agendas, record minutes, distribute meeting notes, and follow up on action items. Maintain project calendars, contact lists, distribution lists, and administrative records. Assist with preparing presentations, reports, correspondence, and other project-related documentation. Support travel arrangements, expense reports, and other administrative requirements as needed. Maintain organized project files, registers, and records in accordance with project procedures. Assist with document control activities, including filing, version tracking, distribution, and retrieval of project documents. Maintain action item logs, decision registers, correspondence logs, and other project tracking tools. Follow up with team members to obtain outstanding information, updates, and deliverables. Assist in compiling project status reports and management updates. Support the coordination of project deliverables, internal deadlines, and reporting requirements. Act as an administrative point of contact for the Project Director and project team. Facilitate communication between project team members, internal departments, clients, and other stakeholders as required. Coordinate the distribution of project information and ensure relevant team members receive timely updates. Assist with onboarding new project team members, including coordinating access requests, documentation, and administrative arrangements. Support collaboration across engineering, procurement, project controls, construction, and other functional teams as required. Assist with preparing purchase requisitions, expense documentation, timesheet reminders, and other administrative paperwork, as required. Maintain confidentiality when handling sensitive project, personnel, and commercial information. Identify opportunities to improve administrative processes, filing systems, and team coordination. Perform other administrative and coordination duties to support the Project Director and successful project execution. About you Diploma or certificate in Business Administration, Office Administration, Project Administration, or a related field is preferred. Previous experience in a project administrator, project coordinator, executive assistant, or similar administrative support role. Experience supporting senior management or project leadership teams is an asset. Experience in engineering, construction, mining and minerals, or an EPC/EPCM environment is preferred. Proficiency in Microsoft Office applications, particularly Outlook, Word, Excel,…

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