Project Administrator

Overview: Do you want to contribute to projects shaping Canada? Colliers Project Leaders is a team committed to projects that make a difference in our communities and for the people who live there. We deliver capital project solutions that strengthen the built environment, partnering with our clients to bring critical infrastructure and complex building projects to life. We’ve led over 20,000+ projects that: Make cities more livable Enhance workplaces Create spaces people want to return to Improve patient care Deliver clean drinking water Build a sustainable future And so much more. This is where you come in. We’re looking for people to join our team who are passionate about creating more sustainable, resilient and inclusive communities. If this kind of work resonates with you, you’re in the right place. Your role We are looking for a Project Manager to join our team in Toronto! The Project Administrator plays an important role in supporting the successful delivery of projects by coordinating administrative activities, maintaining project documentation, supporting project controls, and helping ensure project teams have the information and resources they need to operate effectively. This role is well suited to an organized, detail-oriented professional who enjoys working in a collaborative project environment, managing multiple priorities, and supporting teams through all stages of project delivery. To be successful in this role you will be able to demonstrate experience supporting projects varying in scope and complexity with depth in building and facilities project in healthcare, education and commercial mixed-use environments. Responsibilities: Provide day-to-day administrative and coordination support to project teams. Maintain organized and accurate project files, records, correspondence, and documentation in accordance with project and company requirements. Coordinate project meetings, including preparing agendas, distributing materials, recording minutes, and tracking action items. Support the preparation and distribution of project reports, presentations, status updates, and other project deliverables. Support project schedules, trackers, logs, and other project management tools to ensure information remains current and accurate. Assist with document control, including coordinating reviews, approvals, submissions, and distribution of project documents. Coordinate communications between project team members, consultants, contractors, clients, and other stakeholders. Maintain project contact lists, distribution lists, and other project databases. Assist with onboarding new project team members and coordinating access to project systems and resources. Track project action items, decisions, deliverables, and deadlines and follow up with team members as required. Support procurement and contract administration activities as required. Assist with the preparation of presentations and materials for client and project team meetings. Identify opportunities to improve administrative processes, templates, and project workflows. Perform other project and administrative duties as required. Qualifications: 2+ years of experience in project administration, project coordination, or a related administrative role, preferably within the construction, infrastructure, engineering, architecture, real estate, or professional services sectors. Post-secondary education in business administration, project management, construction management, or a related field is considered an asset. Strong organizational skills and the ability to manage multiple priorities and deadlines. Excellent attention to detail and a high degree of accuracy. Strong written and verbal communication skills. Proficiency with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint. Experience working with project management, document management, or financial systems is an asset. Ability to work effectively both independently and as part of a multi…

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