Program Support Coordinator, Department of Cell & Molecular Biology, Rowan-Virtua SOM (Stratford, NJ)

Job no: 501909 Work type: Regular Full-Time Location: Stratford, New Jersey Categories: Administrative - Clerical, Professional Rowan-Virtua School of Osteopathic Medicine Title : Program Support Coordinator Location: Stratford, NJ Department : Cell & Molecular Biology Reports To : Department Administrator SUMMARY The Department of Cell & Molecular Biology of Rowan-Virtua School of Osteopathic Medicine is searching for a Program Support Coordinator to join their team. The full-time staff member provides comprehensive administrative, fiscal, and grant support for the Rowan-Virtua School of Translational Biomedical Engineering and Science, the Rowan-Virtua School of Osteopathic Medicine, and related University research initiatives. The role supports departmental operations, budget coordination, and the expanding grant portfolio, serving as a key resource to faculty and acting as liaison for all sponsored program activities, including pre- and post-award processes. ESSENTIAL DUTIES AND RESPONSIBILITIES Fiscal Responsibilities — Assist Administrator with coordinating operating, grant, and revenue accounts; monitor budgets; prepare analyses and reports; process invoices, expenditures, and non-PO payments. Purchasing Coordination — Oversee departmental and grant purchasing, including requisitions, vendor setup, sole-source/contract justifications, and invoice resolution. Grant Administration — Support faculty with post-award budgeting, modifications, hiring, extensions, closeouts, and compliance with Uniform Guidance and sponsor regulations. Interdepartmental Coordination — Work with Budget, Accounts Payable, Procurement, HR, OSP, Advancement, and other units to ensure timely processing of departmental and grant-related actions. Hiring & Onboarding Support — Assist with faculty, staff, and student hiring processes, including I-9s, background checks, PageUp job cards, search committee support, and RIMS entries. Travel & Reimbursement Processing — Assist faculty, staff, and students with travel requests and reimbursements through Concur and University student travel systems. Compliance & Training — Ensure staff adherence to financial and grant compliance policies; train faculty on Rowan systems (Banner, Works, Concur, 25Live, etc.). Grant Planning & Communication — Schedule grant kickoff meetings; review allocations, hiring plans, and expenditures; attend OSP/Advancement grant workshops as needed. Committee & Meeting Support — Schedule meetings, prepare agendas, coordinate materials, and ensure minutes are completed and distributed. Administrative Problem-Solving — Assist the Administrator in analyzing operational issues and recommending solutions. Other duties as assigned. MINIMUM REQUIREMENTS Bachelor’s degree (accounting, finance, or related field preferred) Minimum 2 years of budgeting or grant administration experience Strong analytical, organizational, communication, and conflict-resolution skills Proficiency in Word, Excel, Access, and database systems Ability to build effective working relationships across faculty and staff PREFERRED REQUIREMENTS Experience with university financial systems (Banner) Higher-education experience 3+ years of grant budgeting/analysis MINIMUM REQUIREMENTS Bachelor's degree required, preferably in accounting, finance or related area Minimum 2 years of experience in budgeting, grant budgeting and analysis Effective analytical, organizational, conflict resolution and communication skills are essential Strong computer skills including WORD, EXCEL, ACCESS or other database software Excellent oral and written communication skills and expertise in budget development and management. Ability to build cross-functional alliances and train personnel in proper procedures and policies Ability to be a team player and build effective working relationships with faculty, professional staff, and administrators SALARY/BENEFIT INFORMATION In compliance w…

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