Program Coordinator, Surplus Warehouse Operations

Job Description Surplus Receiving & Warehouse Operations has an outstanding opportunity for a Program Coordinator to join their team. About this Opportunity Under the direction of the Program Support Supervisor for Receiving & Warehouse Operations, this position supports the daily operations of the UW Surplus Property program by performing activities related to receiving, inventory and warehouse operations, asset management, and sales. The position serves as a resource for UW departments and external customers by providing guidance on purchasing and disposal policies, and compliance requirements while ensuring accurate inventory management and safe warehouse operations. Primary Duties and Responsibilities Customer Service & Administrative Support (35%) Serve as a primary point of contact for UW departments, state and local government agencies, nonprofit organizations, and the general public regarding Surplus Property services. Receive, review and process Surplus Property request forms and identify needs, impact, and urgency. Ensure compliance with University rules and regulations. Communicate with customers regarding updates. Prepare and distribute inventory tags and related documentation to UW departments. Monitor department email accounts and provide timely, accurate responses to customer inquiries and service requests. Maintain accurate inventory records and database information to ensure operational efficiency, inventory accountability, records management, and audit requirements. Coordinate recycling and waste pickups, including materials requiring specialized disposal. Develop, update, and maintain standard operating procedures and program documentation, incorporating operational improvements and submitting revisions for management review and approval. Prepare inventory and operational reports to support program planning, performance measurement, and program decision making. Provide direction and assignments to Moving and Surplus staff working in Receiving as needed. Inventory Management & Workflow Coordination (25%) Receive, unpack, inspect, sort, and distribute incoming surplus property, verifying condition, quantity, and accuracy against shipping documentation and resolving discrepancies. Ensure surplus property is accurately labeled, described, entered into the database, and properly dispositioned. Determine appropriate warehouse storage locations and organize surplus property to maximize space utilization, maintain efficient material flow, and accommodate current and incoming inventory. Conduct physical inventories and ongoing inventory audits to ensure inventory accuracy and accountability. Prepare weekly, monthly, and annual inventory reports. Collaborate with other Surplus Program Coordinators to ensure the continuity and success of program operations by providing cross-functional support, sharing workload, providing operational coverage during planned and unplanned absences, assuming higher level duties as needed, participating in special projects, and performing other duties as assigned. Safety & Compliance (25%) Advise the campus community on the policies, procedures, and requirements governing the disposal of surplus property, and recommend alternative disposal options when appropriate. Ensure compliance with University policies, applicable WACs, RCWs, and other governing regulations related to the disposition and disposal of surplus property. Provide guidance on Environmental Health & Safety (EH&S) requirements, including required decontamination and cleaning documentation, acceptance criteria for conditionally accepted items, and items that cannot be accepted due to safety, regulatory, or program requirements. Identify hazardous materials including sharps, chemicals, asbestos, lead, mercury, radioactive-producing devices, lasers, and other regulated materials. Follow established handling and disposal procedures. Coordinate with EH&S regarding inspections and disposal requests. Ensure established safety pract…

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