Program Coordinator - Adult Sports

Position Summary Under the direction of the Associate Executive Director of Sports, the Program Coordinator, Adult Sports is responsible for planning, coordinating, and executing the daily operations of First Coast Games and adult sports leagues, as well as facilitating volunteer recruitment and onboarding for YMCA sports programs. This position ensures organized, engaging, and high-quality sports experiences through effective event coordination, team communication, relationship building, inventory management, and day-to-day operational direction of part-time Sports Associates. Essential Functions First Coast Games (FCG) Coordinate the planning, scheduling, logistics, and execution of First Coast Games events, including sporting competitions, opening and closing ceremonies, event preparation, equipment needs, and on-site operations to ensure safe, organized, and positive participant experiences in alignment with program goals and expectations established by the Associate Executive Director of Sports. Serve as the primary point of contact for team captains, coordinating meetings, developing agendas, maintaining accurate team rosters and contact information, and communicating event schedules, guidelines, registration information, and program updates. Collaborate with the Activation team to build and maintain strong relationships with participating organizations, teams, and team captains, fostering continued engagement and participation in First Coast Games. Collaborate with Marketing and vendors to promote events through social media, promotional materials, and website updates, and coordinate event apparel design, ordering, and distribution. 5. Coordinate and oversee event operations, providing direction and support to part-time Sports Associates and volunteers to ensure events are executed safely, efficiently, and consistently with YMCA program standards. Administer the First Coast Games points system, track event results, maintain accurate master standings, and coordinate the ordering and distribution of trophies, medals, and awards. 7. Maintain event equipment and supply inventories, coordinate purchases within established budget guidelines, and collect participant feedback to identify opportunities for program improvement. Volunteer Recruitment and Onboarding Recruit prospective volunteers to support YMCA sports programs, leagues, and events, managing inquiries, applications, interviews, reference forms, and ongoing communication throughout the onboarding process. Collaborate with Human Resources to ensure required background screenings, online training, and other onboarding requirements are completed and accurately tracked before volunteer placement. Build positive relationships with prospective volunteers and coordinate their transition to the appropriate Sports Director upon completion of all onboarding requirements. Adult Sports Leagues Coordinate the daily operations of adult sports leagues, including game scheduling, program logistics, and communication of league schedules, guidelines, and operational updates. 2. Provide day-to-day operational direction and support to part-time Sports Associates responsible for league activities, ensuring games are executed safely, efficiently, and consistently with YMCA program standards. 3. Serve as the primary operational point of contact for team captains and participants, maintaining positive relationships, responding to inquiries, and coordinating with the Associate Executive Director of Sports to address program concerns. 4. Coordinate league equipment, apparel, awards, and supplies, including ordering, inventory management, and distribution, while providing on-site operational support to ensure safe, organized, and positive participant experiences 5. Ensures all First Coast YMCA standards and best practices are implemented and followed. 6. Applies YMCA policies and procedures, including those related to best practices, emergency procedures, medical and disciplinary situations a…

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