Production & Vendor Coordinator

External Description: Production & Vendor Coordinator The Air Line Pilots Association, International (ALPA) , the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Production & Vendor Coordinator for our Tysons (McLean), Virginia office. The Production & Vendor Coordinator independently manages assigned promotional product and print projects from initial requirements through delivery, combining graphic design and production expertise with sourcing and vendor management. They develop and adapt artwork, prepare production-ready files, evaluate suppliers and quotes, and coordinate approvals, production schedules, and delivery commitments for requestors across the Association. Serving as a primary project contact, the Coordinator clarifies specifications, obtains required information and decisions, and keeps requestors informed of progress and changes. They manage assigned vendor relationships, resolve complex technical and fulfillment issues, and recommend alternatives when quality, cost, availability, and/or timing affects a project. Responsibilities also include preparing procurement documentation, coordinating with Purchasing, and maintaining accurate project and vendor records. Success requires sound design and production judgment, strong project management skills, clear communication, and proactive problem-solving. Reliable follow-through and consistent attention to quality, deadlines, and required approvals are essential to successful project delivery. Interested applicants are requested to submit online portfolio links or work samples demonstrating relevant design and production work. Travel: 0 - 2%. ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities. This position is covered by a collective bargaining agreement. ALPA is a member-driven, staff supported, union with two internal professional unions. Qualifications: Bachelor's degree in Graphic Design, Communications, Project Management, or a related field from an accredited college or university required; or, the equivalent combination of education and experience. Three (3) years of professional experience in graphic design, production coordination, project management, procurement, vendor management, or a related field required; five (5) or more years strongly preferred. Experience must include production file preparation and managing projects involving vendors, multiple reviewers, competing priorities, and deadlines. Demonstrated graphic design and production experience, supported by a portfolio showing artwork development, adaptation, and preparation for production. Proficiency in Adobe Illustrator, InDesign, Photoshop, and Acrobat, including preparing and troubleshooting vendor-ready files. Experience independently coordinating projects involving multiple reviewers, vendors, deadlines, and production requirements. Knowledge of print and promotional product production, proof and sample review, file specifications, and quality control. Experience with vendor communication, sourcing, quote evaluation, and resolution of production and/or delivery issues. Strong organizational, written communication, interpersonal, and problem-solving skills; ability to exercise judgment and manage competing priorities. Ability to maintain accurate project and vendor records and work within established brand, sourcing, and approval requirements. Working proficiency in Microsoft Word, Ou…

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