Production & Sourcing Specialist

External Description: Production & Sourcing Specialist The Air Line Pilots Association, International (ALPA) , the largest airline pilot union in the world and the largest non-governmental aviation safety organization in the world (representing over 80,000 pilots at 42 U.S. and Canadian airlines) seeks an experienced Production & Sourcing Specialist for our Tysons (McLean), Virginia office. The Production & Sourcing Specialist performs graphic design, artwork adaptation, production file preparation, and assigned sourcing and supplier coordination for promotional product and print projects. They create and revise artwork within established brand standards and creative direction, prepare vendor-ready files, and follow assigned work through proofs, production, shipping, and delivery. The Specialist coordinates with requestors across the Association, project staff, Purchasing, and vendors to gather information, research products and suppliers, obtain quotes, and prepare procurement documentation. They coordinate proof reviews, track approvals and vendor commitments, and maintain accurate project and supplier records. Routine questions are resolved within established procedures, while complex design, sourcing, and/or production issues are flagged for additional guidance. Success requires practical design skills, attention to detail, timely follow-up, and the ability to manage assigned work within established standards and procedures. Clear communication, accurate records, and sound judgment in seeking assistance will support quality results and reliable delivery. Interested applicants are requested to submit online portfolio links or work samples demonstrating relevant design and production work. Travel: 10 - 20%. ALPA is an equal opportunity employer that is committed to diversity and inclusion in a safe workplace. We prohibit discrimination, harassment and harmful behavior of any kind based on race, color, sex, religion, sexual orientation, national origin, gender identity, caste, disability, genetic information, pregnancy, or other protected characteristics as outlined in federal or provincial laws. We highly value everyone and all are encouraged to apply, including minorities, veterans, and people with disabilities. This position is covered by a collective bargaining agreement. ALPA is a member-driven, staff supported, union with two internal professional unions. Qualifications: Bachelor’s degree in Graphic Design, Communications, Project Management, or a related field from an accredited college or university required; or, the equivalent combination of education and experience. Three (3) years of professional experience in graphic design, production support, project coordination, procurement, vendor relations, or a related field required; four (4) or more years preferred. Experience must include artwork adaptation or production file preparation and supporting projects involving vendors, review processes, and deadlines. Practical graphic design experience, supported by work samples demonstrating artwork adaptation and production file preparation. Working proficiency in Adobe Illustrator, InDesign, Photoshop, and Acrobat. Understanding of brand standards, file specifications, proof review, and basic print and/or promotional product production. Ability to coordinate assigned work, communicate professionally with vendors and project staff, compare information, and maintain accurate records. Strong attention to detail, organizational skills, and follow-through; ability to recognize issues requiring additional guidance. Ability to manage multiple assignments and communicate outstanding questions, decisions, and/or schedule concerns promptly. Working proficiency in Microsoft Word, Outlook, Excel, and PowerPoint; ability to learn CFlow, SharePoint, and related workflow tools. Experience with sourcing, supplier communication, procurement documentation, and/or production tracking preferred. Experience in an association, communicati…

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