Production Planning Assistant/Administrator

About the Role We are looking for an organised and detail-focused individual to support our manufacturing operations by preparing production paperwork, maintaining accurate records and helping ensure information is available to the right teams at the right time. This is an entry-level opportunity for someone who enjoys working with documentation, spreadsheets and administrative processes in a busy environment. Working closely with the production planning team, you will help coordinate the flow of information between the planning department and the manufacturing floor. Previous experience in production planning is beneficial but not essential. We are interested in candidates with strong organisational skills, good attention to detail and confidence using Microsoft Excel. Key Responsibilities Generate and print manufacturing work orders and associated documentation using the company's internal systems. Prepare and organise production paperwork, including work instructions, route cards and manufacturing travellers. Assemble documentation packs to ensure production teams have the information required to complete their work. Deliver completed paperwork to the appropriate team members in line with daily schedules and operational requirements. Maintain clear and accurate records of documents distributed to production personnel. Create and update Excel spreadsheets to support production planning activities and reporting. Check documentation for accuracy and ensure records reflect current manufacturing requirements. Liaise with production supervisors and operational teams to resolve missing information, discrepancies or urgent requests. Provide general administrative support to the production planning function as required. Requirements High school diploma or equivalent required. Further education is beneficial but not essential. Previous experience in administration, manufacturing support, production control or scheduling is advantageous. Experience using an ERP system is helpful, particularly Microsoft Dynamics 365, although training may be possible for the right candidate. Competent user of Microsoft Excel, including: Creating and formatting tables. Sorting and filtering data. Using basic formulas such as SUM and IF. Familiarity with VLOOKUP or XLOOKUP is an advantage. Strong organisational skills and the ability to manage documentation accurately. Good attention to detail when handling records and processing information. Able to manage competing priorities and meet daily deadlines in a fast-paced environment. Clear communication skills and the ability to work effectively with colleagues across different departments. Working Environment Based within a medical device manufacturing facility in Ocala, Florida. The position involves a combination of desk-based administration and time spent on the production floor. Regular movement between departments, including use of stairways, is required. The role involves periods of sitting, standing and walking. Ability to lift up to 50 lbs. Apply Today If you are organised, comfortable working with spreadsheets and interested in supporting the day-to-day operations of a manufacturing business, we encourage you to apply. Pay: $17.00 - $18.00 per hour Expected hours: 40.0 per week Application Question(s): Have you worked in manufacturing, production, inventory control or warehouse administration? Have you used an ERP or inventory management system, such as Microsoft Dynamics 365, SAP or Oracle? How would you describe your experience using Microsoft Excel? Ability to Commute: Ocala, FL 34470 (Preferred) Work Location: In person

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