Production Material Administrator (PMA)

Location: Scarborough, Ontario Number of Positions: 1 Vacancy Status: Replacement Shift: Rotating Shift Starting hourly Rate: $23.46 per hour About Us: Tradition Fine Foods Ltd. is a second-generation family-owned company founded in 1982, based in Scarborough, Ontario. We are a market leader in thaw and serve baking technology, specializing in frozen sweet goods like muffins, croissants, and pastries for retail, foodservice, and contract manufacturing. We are known for our high-quality products, innovation, and advanced manufacturing capabilities. Our vision is “to provide an unparalleled manufacturing solution experience to the world’s leading food companies and brands”. We have close to 180,000 sq feet of leading-edge bakery production space, in which we produce exceptional bakery products including bars, croissants, pastries, muffins, and brownies for retail and foodservice customers. Our team creates outstanding value for our customers through innovative solutions, collaborative partnerships, and leading-edge technology, which separates us from other co-manufacturers. We are passionate leaders who love to win, care about our customers and our team members, and take exceptional pride in delivering with excellence in everything we do! Why Join Us: Tradition offers a competitive salary and a comprehensive benefits package (health, dental, life, and disability), alongside a commitment to professional growth and career progression. Employees gain access to an RRSP employer match after six months and enjoy unique time-off perks, including four annual personal days and a paid day off for their birthday. Job Statement: The Production Material Administrator will be responsible for the safe, accurate, and efficient movement, storage, and tracking of raw materials (ingredients and packaging) physically and systematically. This role will have full control of the staging process to the production lines, as well as the return of materials to the warehouse department. The Production Material Administrator ensures that materials are available where and when they are needed to maintain uninterrupted production Essential Functions: Execute accurate inventory transactions within the Warehouse Management System (WMS) and Batch Master systems, ensuring real time inventory accuracy and traceability. Monitor and analyze material flow across departments to identify discrepancies, bottlenecks, or inefficiencies, and take proactive steps to prevent production disruptions. Plan, coordinate, and oversee the timely availability of raw materials required for production lines, working closely with supervisors to align priorities and schedules. Collaborate regularly with production coordinator, warehouse, and inventory teams to address material shortages, lot number issues, and any discrepancies affecting operations. Investigate and resolve material related issues, including incorrect allocations, missing inventory, or system inconsistencies, to minimize downtime and operational impact. Maintain and prepare inventory and material usage reports to support accuracy, track variances, and drive informed decision making. Ensure adherence to Bill of Materials (BOM) requirements, reviewing for accuracy and reporting any discrepancies or needed corrections. Support inventory control processes, including cycle counts, audits, and reconciliation activities. Ensure proper lot tracking, material traceability, and compliance with internal procedures and food safety standards. Communicate effectively across departments to ensure alignment on material status, priorities, and operational risks. Assist in continuous improvement initiatives by identifying gaps in material flow, inventory processes, and system usage. Maintain high standards of data integrity, accuracy, and accountability in all systems and documentation. Perform other duties as assigned. Physical Demand: May be required to stand/ sit/ walk for long periods of time. May require exposure to…

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