Production Admin & Documentation Lead

SUMMARY: This position serves as a key support role, responsible for managing digital records, coordinating artwork approvals, and facilitating several inter-departmental processes along with administrative tasks to smooth operations at TXP. ESSENTIAL DUTIES AND RESPONSIBILITIES: Includes the following, but other duties may be assigned as the company needs to dictate. Develops and maintains digital filing systems using strong organizational skills to ensure accurate records for packaging, artwork, and vendor specifications. Communicate with vendors to collect and file qualification documents, demonstrating effective vendor management and attention to detail. Coordinates the artwork approval process by circulating and collecting new artwork approvals from QC, Supply Chain, and R&D heads Compiles production metrics and other documentation projects as directed by Production Manager. Reliably distributes the Daily New Sales Order Report and the Daily PO Receipt report to relevant personnel. Facilitates registration sample requests by liaising with legal, production, and import/export. Prepares expense reports for Manager Staff when requested. Generates Purchase Requests and manages office supply inventory for optimal cost and efficiency. Including the maintenance of office printers. Manages the collection of receipts and reconciliation of the monthly credit card statement to ensure use is authorized and documented. Functions as a Notary for TXP plant and maintains the necessary records, supplies and certification required. Arranges domestic travel for employees. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION AND/OR EXPERIENCE Certificate in Business Administration or equivalent; and three years related experience and/or training; or equivalent combination of education and experience which would enable the applicant to perform the essential duties. COMPUTER SKILLS To perform this job successfully, an individual should have knowledge of Microsoft Office applications like Excel, SharePoint, Outlook and Word LANGUAGE SKILLS Ability to read and write using business English. Ability to understand and relay oral instructions. Ability to effectively present information to Executive Team. MATHEMATICAL SKILLS Ability to apply such mathematical concepts, such as addition, subtraction, multiplication, division, and ratios or percentages. REASONING ABILITY Ability to apply principles of logical thinking to a range of practical clerical and simple financial issues. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to use company provided equipment (such as personal computers) requiring accurate focus. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is typically quartered in an office trailer/office environment. The noise level in the work environm…

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