Product & Regulatory Specialist 1

Purpose of the Position: The Product & Regulatory Compliance 1 plays a critical role in ensuring seamless oversight and guidance throughout the complete Product Lifecycle Management (PLM) process under close supervision. This position supports the accurate creation, validation, and maintenance of specifications and graphics, contributing to product accuracy and regulatory compliance prior to production. Essential Position Responsibilities – This is a salary exempt position. Regulatory & Labeling Compliance. Collaborates with the Regulatory Affairs team to verify product claims and ensure labeling accuracy in alignment with applicable USDA, FDA, AAFCO, and international regulatory frameworks. Supports adherence to all state, federal, and international regulations as they pertain to the Simmons portfolio. Supports artwork review for regulatory accuracy under direction. Supports overall compliance for Simmons products, including tonnage reporting and state and federal registrations where applicable. Maintains and updates the label library across applicable systems, supporting consistency and traceability. Provides support for export documentation and regulatory requirements, contributing to international market access. Supports responses to customer and sales team requests for product information under direction. Specification Management & Collaboration. Supports the stewardship of specifications and projects through the Product Lifecycle Management (PLM) system under close supervision, contributing to efficient production workflows. Assists in verifying that submitted specifications are complete, accurate, and properly routed before release. Supports specification change management across business units, including formulation, packaging, supplier, and regulatory-driven changes. Helps maintain data integrity across PLM modules and downstream system references. Supports specification system users across Simmons with day-to-day questions. Supplier Compliance. Supports the collection, validation, and maintenance of supplier documentation in Product Lifecycle Management (PLM) under close supervision, working with Procurement, R&D, and suppliers to ensure documentation is current, complete, and accurate. Supports verification that new and existing vendors meet defined compliance criteria. Assists with supplier set-ups within the specification management system and helps maintain accurate supplier data to enhance project launch efficiency and streamline operations. Supports renewal cycles and aging reports to identify and close documentation gaps for new suppliers, ingredients, and packaging components. Supports the Food Safety & Quality team through timely data collection and document maintenance. Assists in coordinating with suppliers and internal stakeholders on ongoing compliance updates and audit readiness. Specification Authoring & Collaboration. Supports the development, review, and ongoing maintenance of Simmons internal specifications under close supervision, contributing to specification accuracy and consistency across business units. Partners with R&D to translate product knowledge into structured, system-ready specifications, learning the authoring craft across business unit and item type. Applies established templates, naming conventions, and required attributes when authoring specifications. Hands authored specifications to the Specification Management team for workflow processing and responds to verification feedback. Incorporates regulatory inputs into specifications in partnership with Regulatory Compliance. Process Improvement & Systems Optimization. Participate in targeted process improvement initiatives across designated functional areas, identifying opportunities to streamline workflows, reduce inefficiencies, and enhance overall operational effectiveness. Focus efforts on integrating Simmons systems and processes to minimize manual data entry, improve real-time data accuracy, and support scalable solutions t…

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