Procurement Supervisor

Forbes named Mesa Public Schools in their list of Best Employers in Arizona for multiple years. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years. Employment Type: Full-time Base Salary: $71,590.00 Class/Calendar: D71, 12 months Benefits: Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance Performance Pay: Available annually New Hire Experience: 1% of the base rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum New Hire Education: 1% of the base rate awarded for an AA or higher degree if not required for the position Job Summary: The Purchasing Supervisor provides day-to-day leadership and supervision for the district procurement functions under the direction of the Director of Purchasing. The position supervises Procurement Specialists and coordinates solicitations, contracts, workload, and complex procurement matters. The Purchasing Supervisor personally leads high level, complex, sensitive, high dollar, and/or districtwide Requests for Proposals (RFP) and other strategic procurements while ensuring compliance with applicable laws, rules, policies, procedures, and audit standards. The position also supports contract management, staff development, process improvement, strategic sourcing, and effective use of district resources. Key Responsibilities: Supervise, assign, coordinate and review the work of all Procurement Specialists; establish priorities and workload assignments; provide technical guidance, coaching and training; participate in selection, performance evaluation and professional development activities. Serve as the primary lead for high level, complex, sensitive, high dollar and/or districtwide RFPs, including planning procurement strategy, developing specifications and scopes of work, preparing evaluation criteria and pricing structures, facilitating evaluation committees, conducting negotiations and preparing comprehensive award recommendations. Provide oversight and quality review of formal solicitations prepared by Procurement Specialists, including Invitations to Bid, Requests for Proposals, Requests for Qualifications and Requests for Quotations, to ensure appropriate procurement method, complete and accurate content, defensible evaluation methodology and compliance with applicable requirements. Conduct or oversee pre-bid/proposal conferences, solicitation addenda, openings, evaluations, interviews/demonstrations, negotiations, award recommendations, contract amendments and other formal procurement activities. Review complex proposal evaluations for adherence and responsiveness to solicitation requirements; guide negotiations; ensure the quality and consistency of solicitation and contract documents, technical advice, mathematical calculations and procurement records. Manage or provide senior level oversight of complex, multi-year and strategic contracts; monitor performance, pricing, insurance, renewals, usage, expansion terms and compliance; resolve or mediate significant product, service, project and contractual issues. Assist the Director of Purchasing in directing and coordinating procurement and contract management activities and in planning and implementing a sound, coordinated procurement program. Ensure assigned procurement activities comply with federal, state and district procurement laws, rules, policies, procedures, certification requirements and internal/external audit standards; maintain documentation sufficient to support an audit trail and procurement decisions. Serve as an escalation point for Procurement Specialists and district departments on complex procurement questions, protests, contract interpretation, supplier performance, negotiations and other sensitive matters; draft or review formal correspondence regarding awards and contract compliance. Partner with district departments to identify proc…

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