Procurement Specialists

Mazama Energy is a pioneering geothermal energy company dedicated to unlocking the vast potential of the Earth's natural heat to deliver reliable, sustainable, and scalable clean energy solutions. Through advanced research, engineering innovation, and field operations, Mazama Energy is developing next-generation geothermal technologies that have the potential to transform the global energy landscape. Our commitment to scientific excellence, operational innovation, and environmental stewardship drives everything we do as we advance geothermal resources from research and development through commercial deployment. The Procurement Specialist will be responsible for managing day-to-day procurement activities including vendor onboarding, purchase requisition and purchase order administration, supplier documentation, procurement system management, routine sourcing activities, procurement reporting, and coordination with internal stakeholders and suppliers. This position will serve as a key operational member of the Procurement organization and will work closely with Category Management, Project Management, Drilling & Completions, Engineering, Operations, Finance, Accounts Payable, Legal, and external suppliers. The successful candidate will combine strong transactional procurement capabilities with commercial judgment, attention to detail, supplier management skills, and the ability to independently manage multiple procurement activities in a fast-paced project environment. Essential Duties and Proficiencies: The following outlines the essential duties and proficiency expectations for this position. Purchase Order Management Create, issue, and administer purchase orders based on approved purchase requisitions and sourcing decisions. Confirm appropriate approvals, scopes of work, quotations, contracts, commercial terms, and supporting documentation are in place prior to PO issuance. Ensure purchase orders accurately reflect: o Scope of work Pricing and rates oQuantities Delivery requirements oPayment terms AFE and cost coding oCommercial terms Do Not Exceed values, where applicable oRequired supporting documentation Manage purchase order revisions, amendments, and change orders. Monitor open purchase orders, commitments, remaining balances, and required closeout activities. Coordinate PO changes with suppliers and internal stakeholders. Identify purchase orders requiring additional funding, extensions, or commercial action. Maintain accurate and complete procurement records. Vendor Onboarding & Management Manage the vendor onboarding process from internal request through vendor activation. Coordinate collection of required supplier documentation. Coordinate vendor setup requirements with Finance and Accounts Payable. Maintain accurate and current supplier records. Support development and maintenance of Mazama's approved supplier database. Procurement & Sourcing Support Support Category Managers and Procurement leadership with RFP, RFQ, and sourcing activities. Independently manage routine or lower complexity sourcing events as assigned. Solicit quotations from qualified suppliers. Identify opportunities for competitive sourcing and supplier consolidation. Support development and maintenance of procurement templates, sourcing documentation, and standard commercial forms. Supplier Coordination Serve as a Procurement point of contact for suppliers regarding purchase orders, documentation, invoice issues, and general procurement requirements. Communicate PO requirements and commercial expectations clearly to suppliers. Follow up on outstanding quotations, documentation, order acknowledgements, and other supplier requirements. Assist with resolution of supplier commercial and administrative issues. Invoice & Accounts Payable Support Work closely with Accounts Payable and Finance to resolve PO related invoice discrepancies. Research differences between purchase orders, invoices, field tickets, and supplier pricing. Coordinate with suppliers…

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