PROCUREMENT SPECIALIST - PURCH

Position Summary The Procurement Specialist manages day-to-day purchasing activities from approved requisition through order placement, delivery, and issue resolution, ensuring purchases are accurate, timely, and compliant. The Procurement Specialist also serves as the operational link between departments, suppliers, Receiving, Accounts Payable, Item Master, and Sourcing & Contracting. Department Summary The Procurement Specialist is responsible for the timely and accurate execution of day-to-day purchasing activities that support patient care and hospital operations. This position manages the procurement lifecycle from approved requisition through purchase order issuance, supplier confirmation, delivery follow-up, and resolution of purchasing-related exceptions. The Procurement Specialist monitors open orders, expedites critical needs, resolves order and invoice discrepancies, coordinates returns and substitutions, communicates with suppliers and internal departments, and helps ensure purchases are processed in accordance with established contracts, policies, and financial controls. The role serves as a primary operational connection between end users, suppliers, Accounts Payable, Receiving, Item Master, and Sourcing & Contracting. Procurement Specialists are expected to proactively identify and resolve purchasing issues, maintain accurate purchasing records within Infor, escalate contract, pricing, master-data, or supplier-performance issues to the appropriate functional owner, and support a reliable procure-to-pay process that minimizes delays, invoice exceptions, supply disruptions, and unnecessary administrative work. Qualifications High School graduate or equivalent. Additional education in business beneficial. Previous healthcare, purchasing, supply chain, or related experience preferred. Must be computer literate to complete task(s) as required, such as Infor V11 (Hospital Support Software), Halogen (Performance Appraisal System), Relias (Learning Management System), Microsoft Word, Excel and Outlook, ability to retrieve e-mails, and complete online benefits enrollment. Department Qualifications Skills Good verbal ability with the public and ability to communicate effectively with all departments of the Hospital. Ability to prepare reports, take minutes, compose letters using proper grammar and punctuation. Proficiency with computers and business systems, including purchasing/ERP systems such as Infor and Microsoft Office applications, particularly Outlook, Word, and Excel. Strong communication and customer-service skills with the ability to work effectively with hospital departments, suppliers, Accounts Payable, Receiving, and other Supply Chain functions. Strong organizational, problem-solving, and basic numerical skills with attention to detail and the ability to manage multiple purchasing priorities, orders, and discrepancies. Ability to research and resolve routine purchasing issues, including order status, pricing discrepancies, backorders, invoice exceptions, returns, and supplier-related concerns. Department Skills Maintain a professional demeanor and appearance. Adhere to organizational dress code standards. Collaborative mindset, working effectively across purchasing, clinical, and administrative teams. Maintain a consistently positive, proactive, and solution-focused attitude. Ability to perform effectively in a fast-paced, high-pressure environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, gender identity, sexual orientation or protected veteran status. The organization is an EEO/AA Employer Disability/Vet. The organization will provide reasonable accommodations to employees or applicants with disabilities, as defined by the Americans with Disabilities Act, who are otherwise qualified to safely perform the essential functions of the job, with or without accommodation, unless such accommodation would con…

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