Procurement Specialist – Luxury Interior Design

Procurement Specialist – Luxury Interior Design Third Coast Interiors | Chicago, IL Schedule: 24–40 hours per week | Part-Time or Full-Time Location: Chicago, IL; Fairfield County, CT; or Remote About Third Coast Interiors Third Coast Interiors is a Chicago-based luxury interior design firm specializing in thoughtfully curated residential interiors. Our work combines timeless design, distinctive materials, and a highly personalized client experience. We are seeking an experienced, highly organized, and detail-oriented Procurement Specialist to oversee purchasing, vendor coordination, and order management across our residential design projects. Position Overview The Procurement Specialist will manage the purchasing process from approved client proposals through final delivery and installation. This individual will play a key role in ensuring that orders are accurate, timelines are maintained, and communication between vendors and our design team is seamless. We are looking for someone who understands the complexities of interior design procurement and takes pride in being organized, proactive, and accountable. Schedule & Location This position offers flexibility between 24 and 40 hours per week, depending on the candidate's experience and availability. Work must be performed during standard business hours to facilitate communication with our team, vendors, and industry partners. Our ideal candidate is located in the Chicago area or in or near Fairfield County, Connecticut. However, experience, professionalism, and attitude are our highest priorities, and we are very open to a fully remote arrangement for the right person. Both part-time and full-time candidates are encouraged to apply. Key Responsibilities Purchasing & Order Management Process and manage purchase orders for furniture, lighting, textiles, rugs, accessories, and custom furnishings. Verify product specifications, dimensions, finishes, quantities, pricing, and lead times prior to ordering. Coordinate directly with trade vendors and manufacturers. Monitor order confirmations, production schedules, shipping dates, and backorders. Maintain accurate purchasing records and project documentation. Coordinate invoices, payments, and purchasing records with our internal team. Vendor & Logistics Coordination Proactively communicate with vendors regarding order status and production updates. Coordinate freight shipments, receiving warehouses, and white-glove delivery services. Manage damaged goods, incorrect shipments, missing items, claims, and replacements. Troubleshoot delays and purchasing issues, identifying solutions before they impact project timelines. Follow through on outstanding matters until fully resolved. Project Organization & Communication Maintain accurate, up-to-date procurement trackers across multiple active projects. Provide clear, consistent status updates to our design team. Communicate potential delays, discontinued items, and pricing changes promptly. Coordinate purchasing and delivery timelines with anticipated project installations. Ensure all procurement documentation is complete, organized, and accessible. Support the design team by independently managing the operational details of purchasing and fulfillment. Qualifications Required Previous procurement experience within a residential interior design firm or luxury furnishings business. Familiarity with trade-only furniture, lighting, textile, and home furnishing vendors. Understanding of custom furniture orders, lead times, freight logistics, receiving, and delivery coordination. Exceptional organizational skills and attention to detail. Strong written and verbal communication skills. Ability to independently manage multiple projects and competing priorities. Proactive problem-solving skills and a high level of accountability. Comfort working with purchasing software, spreadsheets, and digital project management tools. Preferred Experience with Houzz Pro / Ivy or comparable interior d…

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