Procurement Specialist II - 09/28/2026

Primary Purpose The Procurement Specialist is responsible for supporting the agency’s procurement and inventory operations by maintaining accurate vendor and inventory records, processing inventory-related submissions for Agency members, assisting staff with procurement needs and quotes, monitoring stock levels and pricing, and ensuring timely, organized, and compliant purchasing activities. Education and Qualification Requirements Minimum: High School Diploma or Equivalency Valid Florida Driver's License Advanced computer literacy Advanced knowledge of Microsoft Word, Excel, and PowerPoint Knowledge of purchasing and bidding principles and practices Knowledge of applicable software preferred Basic knowledge of general office equipment Duties Greet and assist walk-ins Enter new vendors into the financial software system and updating existing records as requested Source, evaluate, select, and establish a working relationship with new vendors/suppliers as needed Maintain current Certificates of Liability Insurance and check for expiring certificates monthly Maintain and update supplier/vendor catalogs, as well as evaluating supplier performance and pricing Update the Non-Stock Items spreadsheet quarterly Update the New Hire Deputy Cost spreadsheet quarterly Compare vendor pricing/research bulk ordering price reductions for applicable items as needed Familiarity with the global best practices of public procurement through NIGP Assist with obtaining quotes as needed and reviewing the quotes received for accuracy/completeness Complete procurement related forms Respond to procurement related questions Enter requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stock Review and process inventory-related submissions from Agency members once eligibility is confirmed Confirm requisitions for Amazon are approved within the required timeframe Confirm all Created and Allocated Requisitions are addressed and resolved within a timely manner Review and utilize the Reorder Report and adjust Reorder Points as related to in-house stock items Conduct a weekly review of Purchase Orders to confirm Vendor’s receipt and confirmation Backup for processing, reviewing, and sending all Purchase Orders to the requestor or to the Vendor Send Issued Property lists to employees/staff and document returned agency issued uniforms, equipment, and supplies Coordinates the return of items when an agency employee transfers to a different division Notifies newly promoted or transferred employees of eligible applicable items Completes Adjustments as requested for inventory-related items Assist with yearly Central Supply Inventory Manage a variety of competing tasks and priorities while meeting deadlines Compile data/run reports at the request of management Maintain complete and accurate files via the agency software Other duties as assigned Job Controls and Complexities Report directly to Supervisor Adhere to laws/agency policy/rules/ regulations/SOP/ procedures Maintain confidentiality/security of files and information obtained in the course of employment Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers Exhibit excellent teamwork skills Take initiative, overcome obstacles, and maintain momentum on assignments. Work independently as necessary with general guidance from supervisor to make decisions while exercising good judgment Comprehend and follow verbal and written instructions in technical and non-technical language Anticipate questions, issues, and concerns to act as an effective troubleshooter Ability to prepare detailed, complete, and timely documentation Apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources Uphold poise while dealing with indi…

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