Procurement Specialist – Health & Personal Care

Position: Procurement Specialist – Health & Personal Care Location: Vaudreuil-Dorion, QC or Burlington, ON Status: Full-time, permanent (1) Workplace Flexibility: We have a policy that allows for hybrid work, with a minimum presence of 2 days per week at the office. Do you pride yourself on your initiative and attention to detail? Are you recognized as an exceptional team player who can manage multiple priorities and navigate changing situations? Do you enjoy working with suppliers and cross-functional partners? If so, seize this opportunity to contribute to the success and growth of Quadra’s Health & Personal Care Group! Quadra Chemicals is currently seeking a Procurement Specialist for our Health & Personal Care Group. This individual will be responsible for placing replenishment orders with existing suppliers to ensure business continuity and enhance the customer experience, while optimizing inventory levels, minimizing aging inventory and managing supply-related risks. The ideal candidate should thrive in an advanced digital technology environment and have solid experience or foundational knowledge in procurement, inventory control or supply chain. This does not need to be a senior profile. We value strong fundamentals, initiative, attention to detail, learning agility and the potential to grow in the role. At Quadra, we put people first so that together, we can reimagine the possibilities. When you join Quadra, you’ll be part of an established 50 years old organization, family-owned organization with employees located in Canada and the United States. We offer an engaging and collaborative culture, a family-oriented environment, autonomy and flexibility. In addition, Quadra is proud to be recognized as one of the Best Managed Companies and certified as a Great Place to Work®. What would be your main responsibilities as a Procurement Specialist?: Manage the end-to-end procurement and replenishment process, including issuing purchase orders, tracking supplier confirmations and deliveries, and maintaining appropriate inventory levels. Proactively implement measures to minimize aging and excess inventory while balancing customer service, carrying costs and supply risks. Closely monitor customer demand, forecasts, sales trends, lead times and supply constraints, and adjust procurement plans as required. Foster strong and seamless communication between the commercial team and dedicated Product Managers while collaborating with cross-functional teams. Monitor supplier performance and follow up on availability, lead times, order accuracy, packaging requirements and delivery issues. Build and maintain strong relationships with Canadian and international suppliers and internal stakeholders. Maintain accurate procurement records, product data and quality documentation, ensuring compliance with company policies and applicable regulatory guidelines. Coordinate and validate required documentation for incoming materials, including Certificates of Analysis (COAs), Safety Data Sheets (SDSs) and other product-specific documents. In collaboration with Product Managers, keep up to date with industry trends, market conditions, product demand, sales trends and procurement best practices. Review and take action on inventory, product-position, profitability and exception reports; collaborate on cost-saving and process-improvement initiatives. Handle data entry across multiple platforms, including JD Edwards, Salesforce and Excel. Support projects and continuous-improvement initiatives that strengthen visibility, efficiency, compliance and customer service. What are the qualifications needed to have success in this position? University degree or post-secondary education in Business, Commerce, Supply Chain or a related field would be an asset. Minimum 3 years experience working in procurement, replenishment, inventory control. Experience purchasing ingredients or products related to the pharmaceutical, health, personal care, cosmetic or food indust…

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