Procurement Specialist

Are you a procurement professional who enjoys building relationships, improving processes, and helping teams get what they need? Do you enjoy finding practical solutions, working with vendors, and helping an organization operate more effectively? Well, you’re in the right place! Refugee Women’s Alliance (ReWA) is hiring a Procurement Specialist to create and manage a more consistent, efficient, and compliant approach to purchasing across the organization. Key Details: Pay: $33-$37 per hour, depending on experience Benefits: Medical, dental, vision, life insurance, LTD, 403(b), PTO, paid holidays, and more Location: Based at ReWA's MLK office in Seattle with regular onsite presence and close collaboration with teams across the organization with occasional local travel. While occasional hybrid work may be available depending on business needs, this role is intended for someone who is comfortable working onsite. Schedule: Full time, Monday to Friday, 37.5 hours per week, during standard business hours with some flexibility needed to support internal teams and organizational operations. Reports To: Finance Director Who We Are: Refugee Women's Alliance (ReWA) is a nationally recognized multiethnic nonprofit organization that provides award winning services to refugee and immigrant women, families, and communities throughout King and Snohomish Counties. Through programs focused on education, employment, family services, early learning, youth development, legal services, and community engagement, ReWA helps individuals and families build stability, opportunity, and connection in their communities. To learn more, visit rewa.org. About the Role: As Procurement Specialist, you'll serve as ReWA's central resource for purchasing and vendor management. Much of your day-to-day work will focus on ordering and coordinating the delivery of supplies, food, services, and other items that support ReWA's programs and operations. You'll partner with employees across the organization to meet purchasing needs, coordinate vendors, strengthen purchasing processes, and help ensure purchases are completed efficiently and in alignment with organizational policies and funding requirements. Responsibilities Include: Manage Purchasing & Procurement Operations Create and maintain purchasing processes, workflows, forms, and guidance that support efficient and compliant procurement activities Review purchasing requests, determine the appropriate purchasing approach, and place orders for goods and services across the organization Manage routine purchasing activities, including ordering food, office supplies, program supplies, and other operational needs Issue and track purchase orders, follow up on delayed or incomplete orders, and coordinate receipt and documentation of purchases Maintain the records and documentation needed to support procurement oversight and audit readiness Support Sourcing, Bids & RFPs Partner with internal teams to understand purchasing needs and identify products, services, and vendors that best meet those needs Determine when purchases require direct procurement, competitive quotes, or formal RFP processes Coordinate sourcing activities, including quotes, bids, proposals, evaluations, recommendations, and vendor selection Negotiate pricing, service levels, contract terms, and overall value while balancing organizational needs and budget considerations Strengthen Compliance & Purchasing Controls Ensure purchases comply with ReWA policies and applicable grant, contract, funding, and regulatory requirements Maintain complete procurement records, including quotes, approvals, contracts, receipts, and supporting documentation Partner with Accounting, Accounts Payable, Grant Accounting, and program teams to resolve discrepancies and support appropriate purchasing controls Identify and escalate compliance, budget, vendor, or purchasing risks as appropriate Manage Vendors & Contracts Build and maintain productive vendor relationships …

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