Procurement Specialist

Procurement Specialist 3 days onsite/2 remote Overview This is a hands-on role that will managing purchase orders, supplier coordination, and delivery tracking for mechanical and plumbing equipment purchased through an (OFCI) model. Key Responsibilities Issue and administer purchase orders for mechanical equipment, including chillers, cooling towers, CRAH units, fan wall systems, pumps, piping, valves, and variable frequency drives (VFDs). Support sourcing activities by preparing requests for quotation, comparing supplier bids, and coordinating communications through contract award. Expedite long-lead equipment, monitor production and shipping milestones, and escalate delays that could affect construction schedules. Coordinate delivery logistics with EPC partners and site teams, including freight, delivery sequencing, offloading, laydown requirements, and receiving documentation. Manage the purchase order lifecycle within the ERP system, including changes, milestone payments, invoice discrepancies, and closeout. Track vendor submittals, drawing approvals, and factory acceptance and witness testing schedules. Coordinate documentation and approvals among suppliers, engineering, and construction teams. Support resolution of equipment shortages, shipping damage, and warranty claims with suppliers and freight carriers. Maintain accurate supplier records, pricing history, lead times, and purchasing status reports. Contribute to supplier performance tracking and scorecards. Required Qualifications Bachelor’s degree in supply chain management, engineering, construction management, business, or equivalent experience. 4–6 years of direct procurement experience purchasing capital equipment, engineered systems, or construction materials. Hands-on buying experience with mechanical equipment, such as chillers, cooling towers, air-handling units, pumps, or HVAC packages. Working knowledge of the procure-to-pay process and ERP-based purchasing. Experience managing long-lead equipment, supplier follow-up, and delivery risks. Understanding of commercial purchasing terms, including Incoterms, freight terms, payment milestones, and warranties. Procurement experience supporting data centers, mission-critical facilities, semiconductor facilities, or heavy industrial construction. Familiarity with OFCI and Contractor-Furnished, Contractor-Installed (CFCI) delivery models. Experience coordinating with EPC contractors or general contractors. Exposure to factory acceptance testing and factory witness testing. Ability to interpret mechanical equipment schedules, specifications, and submittals. Experience with Microsoft Dynamics 365, Coupa, or comparable purchasing systems. Relevant certifications, including APICS/ASCM CPIM or CSCP, or ISM CPSM.

View the full posting and apply