Procurement Specialist

Job Title: Procurement Analyst Work Location: 81 Bay 32nd Floor - Hybrid: In-office on Tuesdays and every 2nd Friday of the month. 5 days/month. First week will be in-person for training purposes. Line of Business: Asset Management What does the LOB do?: The Asset Management function supports two key areas: Procurement Team – Responsible for the acquisition and purchasing of enterprise technology assets, including laptops, monitors, and related equipment. Inventory Management Team – Responsible for the lifecycle management of enterprise assets, including: o Hardware tracking and inventory management o Asset transfers between locations o Compliance documentation and recordkeeping o Asset returns, disposal, and end-of-life processing The successful candidate would be supporting the Procurement Management arm of the team. Reason the role is open - staff augmentation required on the team What project will this contractor be working on? No project - BAU. Potential for this contract to be extended or converted to FTE? Extension may be possible, depending on business needs. Work Schedule (hours per week, start time): 37.5 Hours/week, 9-5 Monday to Friday In-office days may be 8-4 or 9-5. Potential for OT? No OT. Interview Process: 1 round of interviews with the Hiring Manager. Potential for another member of the team to join. Interviews will be conducted via MS Teams, 30 minutes. Who Will the Candidate Be Working with on a Daily Basis? Internal team, third-party vendor (Compugen). How many years of experience? 1-2 years of experience supporting procurement and/or asset lifecycle management. PURPOSE OF JOB: Receive and process requests for technology goods and services. Consult with clients providing alternative solutions ensuring CIBC standards, policies and guidelines are followed. Work with external suppliers on large requests to achieve cost reductions. MAJOR ACTIVITIES: Work with internal business partners and external suppliers to ensure appropriate delivery of technology goods and services (e.g., computers, printers, monitors accessories). Validate, resolve issues/concerns and process invoices ensuring proper documented audit trails are maintained for services not requisitioned through CIBCs electronic purchasing system. Provide input to fiscal planning process based on previous trend analysis and planned initiatives/projects identified through consultation with assigned portfolios. Work Experience: Service Excellence--Ability to understand customer needs and expectations, provide excellent service in direct and indirect manner, and fulfill customer expectations. Relationship Management--Ability to establish and build healthy working relations and partnerships with clients, vendors and peers. Process Management--Ability to understand, monitor, update or enhance existing business or work process. Oral Communications--Ability to express oneself and communicate with others verbally; recognizing that verbal communication is more than just language - it includes tone, style and structure. Consulting--Knowledge of approaches, tools, techniques and roles and responsibilities in providing technical or business guidance to clients within and outside own area. Basic Understanding Interpersonal Relationships--Knowledge of approaches, tools and techniques for working with individuals and groups in a constructive and collaborative manner. Written Communications--Ability to produce a variety of business documents that demonstrate command of language, clarity of thought and orderliness of presentation. Problem Solving--Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems. JOB COMPLEXITIES/CHALLENGES: Understanding the difference between capital versus operating expense budgets to ensure appropriate funds are available. Explaining basic accounting principles when reporting on expenses. Assessing the best approach to correct vendor billing based on the supported …

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