Procurement Specialist

The Receiving/Expeditor is responsible for monitoring, coordinating, and facilitating the movement of materials and equipment throughout the procurement and receiving lifecycle. This role ensures timely delivery, accurate documentation, and effective communication between internal departments, suppliers, and accounts payable. The position supports operational efficiency by proactively resolving discrepancies, maintaining accurate records, and expediting critical materials required for project and operational needs. Principal Duties and Responsibilities: 1. Material Tracking and Expediting: Work closely with Buyers to track, monitor, and update the status of all materials, parts, and equipment ordered. Expedite the movement of goods between suppliers and company departments to ensure on-time delivery operational requirements. Follow up routinely with vendors on open orders, shipment confirmations, backorders, and expected delivery dates. 2. Cross-Functional Communication: Communicate priorities clearly and consistently with internal stakeholders including Procurement, AP team and Operation/ Project Management—to support timely and accurate material receipt. 3. Issue Resolution and Coordination: Collaborate with internal departments to identify and resolve challenges associated with required purchased items, including quantity discrepancies, late deliveries, and specification mismatches. Contact vendors to resolve discrepancies, initiate corrective actions, and coordinate replacement shipments as necessary. 4. Supplier Interaction and Claims Management: Manage communication with suppliers regarding damaged shipments, rejections, losses, returns, over‑shipments, cancellations, and order modifications. Ensure documentation of supplier issues is complete, accurate, and compliant with internal processes. 5. Receiving and Documentation Management: Maintain accurate receiving, return, and credit records within Costpoint, ensuring all entries are complete and aligned with company procedures. Review receiving documentation for completeness and accuracy, and support AP with resolving receiving-related invoice issues. 6. Turbo Receiving Log Oversight: Update and maintain the Turbo receiving log daily to ensure real-time visibility into receiving activity for Procurement and Accounts Payable, Verify that all materials received are logged correctly, allowing downstream teams to access accurate and up-to-date information. QULIFICATIONS: Strong ability to communicate clearly and effectively, written, spoken and interpersonal. Strong ability to organize and plan computer literacy, time management and Microsoft Office and Excel. Ability to multitask in both capacities of handling multiple clients/jobs/projects and be able to carry out multiple tasks and scalability within each project. Must be a self-starter and motivated working under minimal supervision. Must be growth orientated (both personal, and company growth focused). Should be willing to receive directions. Should approach things in a positive manner and be a team player. REQUIREMENTS: Associate degree in Business Administration, a related area, or equivalent. A minimum of two or more years of supply chain and /receiving experience required. Demonstrated analytical and communication skills-both written and verbal. Working knowledge of Microsoft Office Suite programs. Deltek Costpoint experience desired. #INDDG Pay: $30.00 - $36.00 per hour Expected hours: 40.0 per week Experience: Deltek Costpoint: 1 year (Required) Work Location: In person

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