Procurement Specialist

About the opportunity: Act as the primary point of contact for vendors regarding open purchase orders and shipment status. Conduct regular follow-ups with domestic and international suppliers to confirm production timelines, ship dates, and delivery schedules. Monitor inbound shipments to ensure deliveries remain on track with the Master Supply Plan. Proactively identify potential delays, shortages, or schedule changes before they impact operations. Escalate critical supply issues or delivery risks to Procurement Management in a timely manner. Build and maintain professional working relationships with vendors to support effective communication and issue resolution. Maintain accurate and up-to-date information in the ERP system, including Estimated Times of Arrival (ETAs), shipment updates, and order status changes. Monitor and manage daily Open Purchase Order reports to ensure data integrity and visibility across the business. Prepare and distribute status updates related to inbound shipments, delayed orders, and supply risks. Support reporting and tracking activities for Procurement and Supply Planning teams. Identify discrepancies between supplier commitments and supply requirements. Collaborate with vendors, logistics providers, and internal stakeholders to resolve shipment, documentation, or scheduling issues. Assist with reconciliation of shipping and receiving documentation to ensure accuracy for Warehouse and Receiving teams. Support continuous improvement initiatives focused on procurement visibility, communication, and delivery performance. Partner closely with Supply Planning to communicate changes impacting inventory availability or production schedules. Coordinate with the Logistics team regarding vendor readiness and inbound freight scheduling. Support Warehouse operations by providing visibility into upcoming deliveries to assist with labor and dock planning. Work collaboratively across departments to ensure alignment on inbound supply priorities. About you: Minimum 1 year of experience in procurement coordination, purchasing support, supply chain, or customer/vendor coordination Proficiency in Microsoft Excel and ERP or purchasing systems Excellent communication skills Diploma or degree in Business, Supply Chain, Procurement, or related field preferred This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present you as a candidate for the foregoing position. Additionally, you agree to be included in our talent pool for future hiring for similarly qualified positions. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. Lastly, you also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process, please contact HR@vaco.com . Vaco by Highspring respects your privacy and is committe…

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