Procurement Specialist

About CoreSite: CoreSite is a leading colocation data center company providing the space, power, cooling and connectivity that businesses rely on to operate and grow. Our data centers bring dozens of organizations together under one roof, supporting the technology and services that keep our world connected. Our people are at the heart of everything we do, bringing the expertise, ideas and commitment that power our business and help our customers succeed. With a culture built on collaboration, ownership, and operational excellence, CoreSite is a place to make an impact. Procurement Specialist: As a member of CoreSite’s Procurement Department, the Procurement Specialist will support the development and operation of new and existing data centers by processing contracts and purchase orders with third-party partners, managing indirect procurement vendors, and ensuring adherence to procurement processes and compliance best practices. Duties: Review independent contractor’s agreements, purchase orders, and change orders for accuracy and completeness Review lien waivers, collaborate with contractors and vendors to ensure forms are completed to Company standards, and work closely with Accounts Payable to ensure compliance with the Company’s lien waiver policy Supports the Director of Procurement with competitive bidding activities, including document preparation and analysis Manage the purchasing card (“Pcard”) program, including overseeing the monthly accounting process and user management Identify issues, troubleshoot, and provide guidance to assist CoreSite Managers in ensuring timely contractor payments and equipment procurement Coordinate with Accounting, Accounts Payable, Legal, Facilities and Construction departments to resolve issues related to contracts, purchase orders, lien waivers, and import document requirements Validate and process purchase orders in the system on a timely basis Collaborate with requestors and approvers to ensure accurate entry of procured service or material information and related sales/use taxes into the purchase order system Facilitate and manage the new vendor onboarding process, including requesting W-9s, gathering vendor information, and conducting background checks Verify that all Certificate of Insurance (COI) documents from vendors meet company requirements and are up-to-date before vendor perform services at any CoreSite location Work closely with CoreSite’s Tax Manager and Accounts Payable team to ensure that contractor and vendor contracts, along with related purchase orders, include the appropriate state and local tax requirements Manage the identification of Supplier Diversity designations and partner with Senior Manager of Procurement to support Supplier Diversity initiatives Promote and demonstrate behaviors consistent with CoreSite’s culture and 6 Core Values Manage the procurement process for indirect spend, including but not limited to, HR, marketing, office and breakroom supplies Facilitate the vendor score card process by soliciting feedback from major stakeholders, compiling it into a digestible format for vendor presentations, and analyzing performance trends over previous years for Supplier Business Reviews Special projects as assigned Knowledge, Skills & Abilities: Hands-on, self-starter who is disciplined and detail orientated, with the ability to work independently as well as in a team setting, who can consistently deliver highly accurate and timely work Excellent listening, written, verbal, organizational and interpersonal skills Ability to quickly learn systems like ERP systems (e.g. JDEdwards, Oracle, MRI) High degree of proficiency with Microsoft Office software (Excel and Word) Demonstrates a strong work ethic and accountability for meeting deadlines Ability to work in a fast paced and evolving business environment Education/Experience: 2 - 5 years’ experience as Contract/Procurement Administrator preferred Bachelor’s degree in re…

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