Procurement & Payment Assistant

Posting Number: 201101588P Job Title: Procurement & Payment Assistant Location: Texas Township Campus Full-Time/Part-Time: Full Time Pay Rate: Minimum of $20.05 per hour. Starting rate will be set based on education and relevant years of experience beyond the minimum requirements. Position Type: Staff Department: Business Services Job Summary: Are you a business or finance professional seeking to work in a service-oriented environment? Would you enjoy being part of an organization that provides critical services to the greater Kalamazoo Community? If so then Kalamazoo Valley Community College may have an exciting opportunity for you. About Us Kalamazoo Valley Community College is a comprehensive, fully accredited, public, two-year college in Kalamazoo, Michigan. We offer associate degrees in more than 60 areas of study and 50 certificate programs. Kalamazoo Valley Community College creates innovative and equitable opportunities that empower all to learn, grow, and thrive. About the Opportunity Kalamazoo Valley is seeking a Procurement & Payment Assistant to join its team in the college’s business services department. This position provides technical accounting support to secure products and services for instructional and operational areas of the college and processes invoices for payment. The ideal candidate will be knowledgeable in acceptable purchasing and accounting practices and will work positively with vendors who provide products and services to the college. Essential Job Functions Generates purchase orders, processes change orders and enters invoices within the ERP system. Reviews purchase documentation for accuracy, completeness and proper general ledger (GL) coding and prepares documentation for tax-exempt purchases and vendor credits. Assists in training end users on procurement procedures and system functionality. Performs three-way matching of invoices, purchase orders and receipts to verify pricing and quantities. Reconciles vendor statements, payment records and account balances. Collaborates with vendors, internal departments and Business Services staff to resolve discrepancies. Monitors open items, aged invoices, credits and unresolved transactions to ensure timely resolution. Identifies trends, recurring issues and opportunities for process improvements within the procure-to-pay cycle. Maintains accurate vendor records, including contact and account information. Serves as a liaison between vendors and internal stakeholders to support effective communication and issue resolution. Assists with year-end close, fixed assets, 1099 reporting and audit documentation. Performs other related duties as assigned. Knowledge, Skills and Abilities Knowledge of acceptable purchasing and accounting practices. Knowledge of effective customer service principles. Skill in working with vendors providing products and services Skill in maintaining accounting records. Skill in organizing documentation. Skill in managing multiple details. Skill in the use of computers and software applications related to the essential functions of the job. Skill in effective verbal and written communication. Ability to identify and resolve problems in a timely manner. Ability to work independently with minimal supervision. Ability to establish and maintain effective working relationships with other personnel and the public. Minimum Qualifications: Appropriate education, training, experience and talents are required. An example of this would be an associate degree in a related field and one (1) year of related experience, or equivalent combination of training, education and experience. Preferred Qualifications and Experience: Physical Demands: Physical Demands The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Requires mental acuity including the ability to make rationa…

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