Procurement Operations Specialist 18 Month Project

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC
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Group, which is one of the three largest banking groups in Japan. SMFG's shares trade on the Tokyo, Nagoya, and New York (NYSE:
SMFG) stock exchanges.
In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization's extensive global network. The Group's operating companies in the Americas include Sumitomo Mitsui Banking Corp. (SMBC), SMBC Nikko Securities America, Inc. , SMBC Capital Markets, Inc. , SMBC MANUBANK, JRI America, Inc. , SMBC Leasing and Finance, Inc. , Banco Sumitomo Mitsui Brasileiro S. A. , and Sumitomo Mitsui Finance and Leasing Co. , Ltd.
Role Description
Procurement is a key strategic and transformational priority for SMBC. The Procurement Americas Division is building a centralized, strategic, and value-driven function that enables the timely delivery of high-quality goods and services across the organization. The Procurement Operations team supports the full Procure-to-Pay lifecycle, ensuring alignment with category strategies, approved buying channels, and established procedures. Reporting to the Director of Procurement Operations, the Procurement Operations Specialist plays a critical role in facilitating purchase transactions and supporting users through the Coupa platform.
Role Objectives
The Procurement Operations Specialist supports internal stakeholders and suppliers throughout key procurement activities in Coupa.
Core Responsibilities
• Review and validate new purchase requisitions.
• Assist with purchase orders, including order changes and related inquiries from suppliers and internal stakeholders.
• Support the resolution of requisitions, purchase order and invoice issues.
• Support contract request processing through established Coupa workflows.
• Maintain established catalogs and ensure information remains accurate and current.
• Collaborate with internal teams to support and resolve stakeholder queries
Transformation and Process Improvement
• The role also contributes to technology transformation initiatives and continuous process improvement efforts designed to strengthen procurement operations and enhance the user experience.
Primary Responsibilities
• Purchase Request Management:
Manage purchase requests and related activities in a timely manner and in accordance with established policies and procedures. Validate each request to confirm it is properly structured, includes all required information, aligns with the applicable contract, and has completed all required due diligence before payment processing.
• Order Support:
Assist internal stakeholders and suppliers with submitting new purchase requests, processing required order changes, and resolving delivery and invoice related issues.
• Policy and Compliance Guidance:
Advise suppliers and internal stakeholders on procurement policies and procedures to promote effective governance and compliance.
• Contract Request Processing:
Facilitate contract requests through established Coupa workflows, ensuring required information and documentation are complete and routed appropriately for review and approval.
• Catalog Management:
Maintain established procurement catalogs by reviewing and updating item, pricing, and supplier information to ensure accuracy, currency, and usability.
• Continuous Improvement:
Regularly evaluate cur

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