Procurement Operations Coordinator

For over 180 years, the University of Notre Dame has been a leading American research university, offering a distinct perspective in higher education. This Catholic institution, based in Notre Dame, Indiana, is driven by a powerful blend of faith and intellectual curiosity, consistently pursuing excellence in education, groundbreaking research, and service to society. Notre Dame fosters a welcoming and vibrant campus where students, faculty, and staff are united in their commitment to creating an inclusive community and making a difference in the world. For individuals passionate about innovation, ethical leadership, and leveraging world-class facilities and renowned academic programs, Notre Dame provides a dynamic and impactful career path.

Technology powers the research, teaching, and learning that defines the University of Notre Dame. From the high-performance computing that fuels breakthrough discoveries to the digital tools in every classroom, the Office of Information Technology (OIT) serves as the technical backbone of our campus community. Behind this complex infrastructure is a critical need for financial precision and operational excellence. 

OIT’s Financial Operations team is looking for a Procurement Operations Coordinator to serve as a key navigator of the procurement lifecycle, ensuring that our technical resources are acquired efficiently and in full compliance with institutional standards. We’re looking for vital liaison between OIT departments, external vendors, and campus financial partners. 

Whether you are managing high-volume orders for major capital projects or investigating complex invoice discrepancies, your work ensures that the OIT remains a responsible steward of the University’s resources. By joining our team, you contribute directly to the stability and growth of an organization dedicated to being a force for good through technological innovation.

Responsibilities:

• Managing the procurement and purchase order lifecycle, including processing requisitions and creating purchase orders for OIT organizations, ND Studios, and construction projects.

• Tracking high-volume orders for capital projects to ensure timely delivery and reviewing all documentation for policy compliance prior to submission.

• Monitoring encumbered balances and proactively clearing open or partially invoiced purchase orders from creation through payment and closeout.

• Overseeing invoice processing and payment, which involves reconciling vendor invoices for accuracy and coordinating with accounts payable to resolve delays.

• Supporting the monthly financial close process by reviewing open commitments and maintaining accurate records to support audit requirements.

• Providing guidance to staff regarding institutional procurement policies and managing campus-wide print supply inventory.

• Assisting with journal voucher preparation and chargeback processes to ensure operational continuity within the financial team.

Minimum

• High school diploma or GED.

• At least three years of relevant professional experience.

Preferred

• Associate’s or Bachelor’s degree in accounting, finance, business administration, or a related field.

• Experience using BuyND or similar procurement systems.

• Familiarity with Monday.com or a willingness to learn new project management systems.

• Previous experience supporting financial audit or monthly close processes.

• Strong verbal and written communication skills with the ability to present financial data clearly to various stakeholders.

• $19.23 - $24.04/hr.

• Deadline to apply (subject to change): Sunday, April 26, 2026

• This is a fully onsite position.

• Please include a cover letter for full consideration of your application.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.