Procurement Operations Analyst

At Sunstar Americas, Inc., we firmly believe that our people are the foundation of our success. We foster a collaborative, innovative, and agile culture that ensures we deliver high-quality, innovative products to consumers and oral care professionals. Our team-oriented approach encourages creative thinking and nurtures a positive work environment and productive relationships. With dedication, hard work, and a shared vision, we can continue to make SAI a leader in our industry. Join us and become part of our global team, where together, we can achieve success and contribute to a better future. The Procurement Operations Analyst is responsible for coordinating and improving the systems, data, controls, and processes that support Procurement operations. This position owns the indirect purchase order process, coordinates supplier onboarding and maintenance, administers the Approved Supplier List (ASL), and manages the distribution and tracking of Engineering Change Notices (ECNs) to suppliers. The role works closely with Procurement, Quality, Engineering, Finance, Accounts Payable, IT, and other internal departments to ensure procurement transactions, supplier information, documentation, and communications are accurate, complete, and processed on time. The Procurement Operations Analyst also develops reporting, supports audit readiness, resolves process and data issues, and identifies opportunities to improve procurement efficiency and compliance. Essential Job Functions: Manage the end-to-end indirect purchase order process for supplies, services, maintenance, equipment, and other nonproduction requirements. Review purchase requisitions to ensure all required information, approvals, pricing, accounting details, and supporting documentation are complete. Create, issue, maintain, and close indirect purchase orders in Microsoft Dynamics 365. Communicate purchase orders and changes to suppliers and obtain order acknowledgments when required. Analyze indirect purchasing activity and identify opportunities to improve compliance, consolidate spending, or reduce unnecessary transactions. Own and coordinate the supplier setup process from the initial request through final approval and activation. Ensure supplier setup requests include appropriate business justification and required internal approvals. Collect required supplier information and documentation, including tax forms, payment information, contact details, certifications, quality documentation, and other onboarding requirements. Coordinate supplier reviews and approvals with Procurement, Quality, Finance, Regulatory, Information Technology, and other applicable departments. Monitor the progress of supplier setup requests and follow up on missing documentation or approvals. Maintain accurate supplier information in D365 and other applicable systems. Coordinate changes to existing supplier records in accordance with company controls and approval requirements. Conduct routine reviews of supplier data to identify duplicate, incomplete, expired, or inconsistent information. Maintain complete supplier files and documentation to support business, audit, regulatory, and compliance requirements. Recommend improvements to the supplier onboarding and maintenance process. Administer and maintain the Approved Supplier List in partnership with Procurement and Quality. Process approved supplier additions, changes, suspensions, and removals. Maintain supporting documentation and an appropriate audit trail for all ASL changes. Coordinate with Quality and Procurement to resolve supplier approval or documentation gaps. Provide ASL reports and supporting documentation for internal, customer, and regulatory audits. Develop and monitor metrics related to supplier approvals, documentation status, and outstanding actions. Coordinate the distribution of approved Engineering Change Notices to affected suppliers. Review ECN distribution requirements and confirm that all impacted suppliers are identified. …

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