Procurement Officer

TITLE: Procurement Officer REPORTS TO: Vice President for Finance SUMMARY The Procurement Officer serves as the College's primary procurement professional and Certified Procurement Officer (CPO), responsible for administering the College's procurement program in accordance with the New Mexico Procurement Code, applicable federal regulations, grant requirements, and College policies and procedures. The Procurement Officer manages purchasing operations, procurement compliance, procurement planning, formal procurement processes, contract administration, procurement card oversight, procurement training, vendor relations, and related activities. The position ensures the College acquires goods and services through fair, transparent, ethical, and compliant procurement practices while promoting operational efficiency, sound internal controls, and best value. DUTIES & RESPONSIBILITIES Procurement Administration and Compliance Administers the College's procurement program in accordance with the New Mexico Procurement Code, applicable federal regulations, grant requirements, and College policies and procedures. Reviews procurement requests, purchase requisitions, procurement card transactions, reimbursements, and other non-purchase-order expenditures to ensure proper approvals, budget availability, supporting documentation, and compliance with applicable laws, regulations, College policies, and internal controls. Reviews and approves purchase requisitions and issues purchase orders in accordance with approved budgets, procurement requirements, and College policies. Determines and administers appropriate procurement methods, including competitive procurements, cooperative purchasing agreements, statewide contracts, sole source procurements, emergency procurements, and other authorized procurement methods to ensure compliance and best value for the College. Develops, coordinates, and administers formal solicitations including ITBs, RFPs, RFQs, and related procurement processes. Supports executive leadership in the preparation and presentation of procurement-related information, solicitation results, contract award recommendations, and other purchasing matters to College administration, committees, and the College Board. Provides procurement guidance and support to departments regarding procurement procedures, acquisition strategies, timelines, and compliance requirements. Serves as the College's procurement subject matter expert, Certified Procurement Officer, and designated authority for procurement administration and compliance. Assists with the development and administration of procurement policies, procedures, and internal controls. Contract Administration Coordinates contract development, review, execution, amendment, renewal, administration, and closeout activities. Maintains contract records and tracking systems. Coordinates contract review by General Counsel and assists departments in monitoring contractor performance, compliance, amendments, and renewal requirements. Procurement Records, Audit Support, and Reporting Maintains procurement files, records, notices, approvals, and supporting documentation in accordance with legal, regulatory, grant, and records retention requirements. Serves as the primary procurement liaison for audits, compliance reviews, public records requests, and other regulatory inquiries. Prepares procurement reports and analyzes purchasing activity to identify compliance concerns, operational improvements, and purchasing trends. Training, Customer Service, and Vendor Relations Provides procurement training, guidance, and support to faculty, staff, and administrators. Maintains vendor records and monitors vendor eligibility, registration, and required documentation in accordance with applicable laws, regulations, and College procedures. Maintains vendor relationships and assists vendors with procurement requirements and processes. Provides responsive customer service while promoting ethical and compliant procu…

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