Procurement Officer - Buyer

Title: Procurement Officer - Buyer
State Role Title: Procurement Officer I
Hiring Range: $55,000 to $85,000
Pay Band: 4
Agency: Dept Behavioral Health/Develop
Location: Western State Hospital
Agency Website: https://dbhds.virginia.gov/facilities/wsh/
Recruitment Type: General Public - G
Job Duties
Location: Western State Hospital
103 Valley Center Drive, Staunton, VA 24401.
Who We Are
We
...
stern State Hospital, part of the Virginia Department of Behavioral Health and Developmental Services (DBHDS), has been a leader in psychiatric treatment since 1828. WSH is a 302-bed Joint Commission/CMS-accredited psychiatric facility located in the scenic Shenandoah Valley. Just 30 minutes from vibrant university towns, our hospital serves adults with serious mental health needs and is nationally recognized for our Psychosocial Rehabilitation “Learning” programs.
WSH provides a modern clinical setting and a therapeutic environment for patients, supported by highly qualified staff. Employees also enjoy the beauty and tranquility of the Shenandoah Valley, with nearby cities such as Charlottesville and Harrisonburg offering dining, entertainment, and outdoor activities, making Staunton an attractive place to live and work.
Position Overview:
Western State Hospital is seeking a Procurement Officer - Buyer to serves as a member of the purchasing team for Western State Hospital and the Center for Children and Adolescents. The employee is responsible for procuring a wide range of supplies, equipment, and services through the eVA Procurement System, issuing solicitations via Quick Quote, utilizing existing contracts and mandatory sources, and awarding purchases in accordance with Invitations for Bid or Requests for Proposal. The employee also prepares and maintains WSH vendor contract files, ensuring full compliance with procurement requirements and proper documentation of justifications, vendor evaluations, and solicitation materials.
Key Responsibilities:
- Perform procurement and contracting responsibilities in compliance with the Virginia Agency Procurement and Surplus Property Manual. Ensure that SWAM Vendors are secured when appropriate. Support executive orders and the goals of the Agency SWaM Procurement Plan when making vendor sourcing decisions for goods and services
- Analyze purchase requisitions submitted by end users for accuracy, completeness and coding consistency
- Provide information regarding the name and phone number of any potential SWAM Vendors and commodities where few or no SWAM Vendors are available. Provide non-certified businesses information and encouragement to obtain certification for SWAM.
- Performs bid evaluations to determine lowest, responsive/responsible bidder within compliance with APSPM guidelines. Seeks guidance as necessary with WSH, CO or DGS
- Assist with Preparation of Monthly Dashboard reporting, Reviews SPCC logs and communicates exception noted to Supervisor for distribution and completion of the Dashboard
- Responds to requests for audit documentation timely and promotes internal controls and policy compliance
This position is eligible for:
- retirement with cash match
- health, vision, and dental insurance
- life insurance
- paid time off; sick time; family/personal time; and community service time
Minimum Qualifications
- Knowledge of state procurement rules, regulations, policies, and procedures to purchase goods and services for the Hospital
- Strong computer skills with knowledge of the hospital’s accounting system and the state's electronic procurement system, eVA
- Certification in the Virginia professional purchasing field: Virginia Contracting Associate (VCA) and Virginia Contracting Officer (VCO) required, or ability to obtain VCA certification within six months of employment and VCO certification within one year after obtaining VCA.
Additional Considerations
- High School Diploma
- Associate's degree or higher
- Bilingual
- Veteran or veteran spouse
Special Instructions
You will be provi

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