Procurement Manager
CITY OF PALM COASTDESCRIPTION OF DUTIES AND RESPONSIBILITIES Under general direction, the purpose of the job is to direct and administer the strategies, programs, and activities of purchasing and contracting for the City to ensure efficiency and cost-effectiveness. Employees in this job classification function in an administrative capacity to ensure the development and maintenance of all vendor relationships for the continuous supply of quality products. Proactively researches initiatives to reduce costs, increase product and service quality, and ensure timely delivery performance. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. Plans, manages, directs, reviews, and evaluates the work of all Procurement and Contracting staff. Selects, supervises, trains, motivates, assigns, evaluates, counsels, and disciplines staff. Directs procurement and contract coordination of programs to ensure compliance with applicable laws, regulations, and policies. Oversee pre-bid/proposal conferences and bid/proposal openings; Directs the evaluation of proposals including responsiveness and responsibility for offers. Establishes procedures, policies, and controls for procurement and contracts. Directs the preparation and negotiation of proposals, and competitive/non-competitive consultants and service contracts. Plans, coordinates, and administers the strategies, programs, and activities of purchasing and distribution for the city to ensure cost efficiency and effectiveness. (Requisition approvals, process work orders, and engagement letters) Creates policies and procedures to preserve the integrity of the procurement process through fair and timely resolution of bid protests. Monitors developments and legislation related to assigned area of responsibility and evaluates the impact upon City operations; Recommends and implements practice and procedural improvement as appropriate. Establishes procedures, policies, and controls to monitor activities and ensure that all procurement and contract administration activities are conducted in compliance with applicable legislative and grantor requirements. Reviews and approves complex contract documents for purchases and construction projects to ensure compliance with procurement standards, laws, and regulations. Directs the development and implementation of policies and procedures regarding procurement and contract administration. Maximizes the use of technology to automate purchasing processes, increase efficiencies, and ensure compliance with purchasing and financial policies. Coordinates bidding processes; assists various departments in the preparation of bidding documentation and planning; opens and reviews bids and proposals by City policy; reviews and analyzes bids to submit purchasing recommendations. In coordination with Legal, leads the negotiation of contract terms and conditions; ensures compliance with ethical procurement practices; mediates disputes. Ensures the development and maintenance of all vendor relationships for the continuous supply of quality products and services. Ensures delivery of excellent and timely customer service to City personnel and vendors involved in the procurement process. Maintains active communication with all City management personnel to discuss product options to increase diversity and cost-effectiveness. Research initiatives to reduce costs, increase product and service quality, and ensure timely delivery performance. Researches and resolves product, pricing, and distribution complaint issues with vendors. Analyze market trends to explore possible product and vendor options and determine optimal purchasing trends. Supervise the City's Purchasing Card program, incl…