Procurement Manager

Job Summary The Procurement Manager leads strategic sourcing, competitive bidding, contracting, supplier governance, and procurement process improvement for facilities and workplace services. The role translates operational requirements and asset data into clear scopes, pricing structures, evaluation methods, and award recommendations; partners across Procurement, Engineering, Asset Management, Integrated Facilities Management, Finance, and Contracts; and drives sourcing initiatives from planning through implementation. The position also develops reusable tools, improves data quality and decision support, and applies technology and automation to increase consistency, efficiency, compliance, and stakeholder value. Essential Duties And Responsibilities Leads end-to-end sourcing initiatives for facility services, equipment maintenance, and related operational categories, including HVAC, chillers, cooling towers, janitorial services, shredding, waste, UPS systems, security, and other assigned categories. Builds and manages RFP strategies, schedules, scopes of work, bidder instructions, pricing templates, supplier questionnaires, evaluation criteria, scoring guides, and award recommendations. Partners with Engineering, Asset Management, IFM, Finance, Contracts, and business stakeholders to validate requirements, service frequencies, asset populations, geographic coverage, technical qualifications, and budget considerations. Analyzes supplier proposals, pricing, service models, risk, capabilities, and commercial terms; documents evaluation results and supports fact-based sourcing decisions. Coordinates supplier communications, bidder questions, meetings, site input, clarifications, negotiations, and stakeholder alignment throughout the sourcing lifecycle. Responsible for contracting activity including standing up new agreements, contract renewals and contract negotiations for various categories of services. Essential Duties And Responsibilities — Continued Develops, negotiates, amends, and administers service agreements, statements of work, renewals, and contract changes in coordination with Contracts, Legal, Finance, operations, and suppliers. Maintains ownership of contract workflows, approval packages, supporting documentation, service and equipment lists, recurring-request processes, and timely escalation of commercial or operational issues. Manages supplier governance activities, including performance expectations, scorecards, risk assessments, issue resolution, compliance follow-up, and primary-point-of-contact responsibilities for assigned vendors. Identifies process and data gaps, works with stakeholders to improve source data, and converts findings into practical sourcing requirements, controls, dashboards, and decision-support materials. Develops standardized and reusable procurement tools, templates, playbooks, training materials, and operating procedures that improve consistency and stakeholder readiness. Uses procurement, contract-management, collaboration, reporting, and AI-enabled tools to streamline work, improve analysis, automate recurring activities, and strengthen deliverable quality while validating outputs. Leads or supports cross-functional working sessions, procurement and asset-management syncs, vendor reviews, and portfolio initiatives; clarifies decisions, ownership, milestones, dependencies, and next steps. Prepares concise, stakeholder-ready communications, analyses, recommendations, and presentations for operational and leadership audiences. Manages multiple concurrent projects and contract activities, monitors schedules and risks, maintains organized records, and escalates blockers in a timely manner. Supports procurement programs, supplier transitions, service-request enhancements, spend and vendor reporting, and continuous-improvement initiatives across assigned portfolios. Performs other duties as assigned. Supervisory Responsibilities This position does not require direct people management. The Pro…

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