PROCUREMENT MANAGER

Job Purpose Under the direction of the Director, the Procurement Manager is responsible for managing and performing daily procurement activities, including sourcing, purchasing, vendor management, contract administration, and process improvement. This position ensures accurate and timely delivery of products and services for C2Q Health Solutions and PACE. This position ensures all products and services are procured by meeting the corporate policy guidelines and maintaining proper documentation for audit while providing exceptional customer service to internal customers. This position also assists in ensuring all facilities meet guidelines for survey inspections. Responsibilities JOB RESPONSIBILITIES: Supervises Procurement staff. Provides training, assigns work, and completes performance evaluations. Supervises staff work performance to ensure departmental goals are met. Oversees staff mandatory in-services and ensures completion. Assists Director with contracts and manages bids in accordance with corporate policies and procedures. Ensures purchases are consistent with approved budgets, delegated authority, and organizational procurement policies. Obtains quotes for the procurement and contracting of products and services, including the utilization of GPO agreements. Manages, negotiates, and prepares contracts for Procurement Director approval. Develops Request for Proposal (RFP), including the facilitation and support of the process. Performs accurate and comprehensive contract/bid analytics. Researches the marketplace to bring all possible options to the process. Maintains contract database. Monitors and completes contract close-out, extension, and/or renewal. Communicates all contract related information to the Procurement Director and to stakeholders. Performs purchasing and capital processes in accordance with corporate policies and procedures. Sources and research items based on customers’ needs/requests. Reviews requests to ensure that all requisitions meet with purchasing policies. Processes purchasing orders. Oversee the expediting process to ensure arrival of the products on a timely basis. Liaison to Accounts Payable. Resolves back-orders issues and other delays in the process. Maintains adherence to all policies and departmental guidelines and documentation to ensure compliance. Governs and provides oversight to the vendor relationship. Maintains accurate vendor records and coordinates vendor onboarding, updates, and inactivation in accordance with established procedures. Communicates with vendors or potential vendors with regard to misunderstandings and complaints. Handles daily vendor encounters such as returns, contract noncompliance, and holds vendors accountable to our policies. Evaluate vendor performance based on quality, delivery, and cost, and implement necessary improvements. Partner with each business owner to monitor all vendor performance. Responsible for accurate use and maintenance of all department and System programs including our ERP system, as it relates to purchasing policies. Obtain and maintain all departmental documents in accordance with policy guidelines and for audit requirements. Partner with Accounts Payable to correct invoice, purchase order, and receiving discrepancies, and perform a root cause analysis to correct it at the source. Conducts business in a professional manner with a focus on bringing all C2Q Health Solutions companies together to obtain the best value. Customer service focus in all business dealings. Provide proactive customer service to our end-users, including professional and clear communication. Identify cost-saving opportunities through supplier negotiations, strategic sourcing, standardization, and consolidation of purchases. Produce annual savings to meet the department and personal goals. Work closely with the management team and colleagues in efforts to meet their needs and have open communication. Reporting and Performance Monitoring Develop and maintain procur…

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