Procurement & Inventory Specialist - Buyer/Spécialiste des achats et des stocks / Acheteur

Version francaise suit Procurement & Inventory Specialist / Buyer You will be responsible for the purchasing and inventory function for raw materials, packaging, supplies, equipment and parts, and logistics services. We are looking for a value creator who finds the right suppliers, materials, and terms to make our products more competitive and better positioned in the market. You’ll work closely with production, R&D, quality/regulatory, sales, and finance, keep our costing model accurate, and coordinate the procurement and costing side of new product launches. Key Responsibilities Purchasing & Replenishment Source and reorder chemical raw materials (surfactants, solvents, actives, fragrances, preservatives, etc.), packaging (bottles, pails, drums, caps, labels, cartons), accessories, and plant supplies. Issue and follow up on purchase orders, confirm delivery dates, and expedite when necessary to avoid production interruptions. Resolve discrepancies in quantity, quality, pricing, or invoicing with vendors and accounts payable. Inventory Management Set, review, and optimize min/max levels and reorder points based on consumption, lead times, MOQs, and seasonality. Coordinate with Director of Production to align purchases with the production schedule. Monitor stock levels, slow-moving and obsolete inventory, and shelf-life or expiry-sensitive materials. Support cycle counts and physical inventories and investigate variances. Strategic Sourcing Identify and qualify alternate suppliers for critical materials to reduce supply risk. Negotiate pricing, volume commitments, and payment terms with a focus on total value, including quality, service, lead times, and supplier innovation that can improve our products. New Product Coordination Act as the procurement and costing point of contact for new product launches and private-label projects, working with sales, R&D, regulatory, and production. Source raw materials, packaging, labels, and components for new products, including samples, quotes, lead times, and MOQs. Build launch costings using our costing model, and update them as specifications, suppliers, or volumes change. Create new items, BOM components, and suppliers in the ERP system ahead of first production. Plan initial inventory for launch quantities and set min/max levels once the product is in regular production. Costing Model Maintenance Maintain and update the inputs of the company’s costing model, including inputs that will be provided by Finance, Operations or Sales: o raw material and packaging costs, based on current supplier pricing, MOQs, and currency; o labour rates and production time standards; o overhead allocation rates; o inbound and outbound transport costs; o sales commission rates; o client terms packages, including rebates, volume incentives, and other program allowances. Update cost inputs promptly when supplier price increases or decreases, surcharges, freight rate changes, or new client agreements take effect. Ensure costing inputs in the model and the ERP system are consistent and accurate. Flag significant cost changes to management and sales so that pricing can be reviewed. Work with Finance, Operations, and Sales to validate cost assumptions and keep the model current. Equipment & MRO Purchasing Source and purchase production and plant equipment (mixing tanks, pumps, filling and capping equipment, labelers, conveyors, IBC and drum handling equipment, etc.) in collaboration with operations and maintenance. Obtain and compare quotes, review specifications, and negotiate pricing, delivery, installation, warranty, and service terms for capital purchases. Source and maintain stock of critical spare parts and maintenance, repair, and operations (MRO) supplies to minimize equipment downtime. Build and maintain a supplier network for equipment parts, mechanical and electrical components, and maintenance services. Track equipment purchase and service history, and support capital expenditure requests…

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