Procurement & Inventory Officer

Job description: Inventory Management Specialist cGMP — 21 CFR Part 111 / 21 CFR Part 117 / 21 CFR Part 507 Location: Labelle,FL Position Summary The Inventory Management Specialist is responsible for the receipt, identification, status control, storage, movement, traceability, and recordkeeping of all components, packaging, labels, in-process materials, finished goods, and — where applicable — animal food, animal food ingredients, and human food distributed, in accordance with the FDA’s Current Good Manufacturing Practice (cGMP) regulations under 21 CFR Part 111 (Dietary Supplements), 21 CFR Part 117 (Current Good Manufacturing Practice, Hazard Analysis, and Risk-Based Preventive Controls for Human Food), and 21 CFR Part 507 (Current Good Manufacturing Practice, Hazard Analysis, and Risk-Based Preventive Controls for Food for Animals). This role ensures that every unit of inventory entering, residing in, or leaving the facility is uniquely identified, properly logged, traceable forward and backward by lot, segregated from incompatible materials — including segregation of human food from animal food and human food by-products intended for animal use — and supported by complete, contemporaneous, legible, and retrievable records suitable for FDA and third party inspections. Essential Duties and Responsibilities1. Receiving, Identification, and Lot Control Receive incoming components, dietary ingredients, packaging, labels, raw food materials, and animal food ingredients; visually examine each immediate container or grouping of containers — including shipping containers (totes, drums, tubs) and bulk vehicles — upon receipt for damage, broken seals, contamination, or deterioration. Verify each shipment against the supplier’s invoice, guarantee, purchase order, and Certificate of Analysis (CoA). Assign and apply a unique identifier (lot, batch, or control number) to each unique lot within each unique shipment so it can be traced to the supplier, the date received, the name/identity of the material, and its current status — quarantined, approved, or rejected — and forward to the finished dietary supplement, food product, or animal food distributed. Ensure all animal food, raw materials, other ingredients, and rework are accurately identified. Place all human dietary supplement ingredients and packaging received into “On Hold” or “Quarantine” (Quarantine if damaged or visibly contaminated) immediately upon receipt and physically/electronically segregate them until Quality Control review and release. 2. Status Control and Material Disposition Maintain clear, unambiguous status labeling and system flags for all inventory: Quarantine, Approved/Released, Rejected, On Hold, Returned, and Reserve Sample . Move material between status states only on the documented authorization of Quality Control personnel. Identify, segregate, and physically control rejected components, packaging, labels, and products under a quarantine system to prevent their use until properly disposed of. Manage and maintain reserve samples of components and finished dietary supplements per established procedures. 3. Storage, Warehousing, and Distribution Controls Store all components, packaging, labels, in-process materials, finished products, and animal food under conditions that protect against contamination, mix-ups, deterioration, and allergen cross-contact , and prevent biological, chemical (including radiological), and physical contamination. Ensure containers used to hold animal food before distribution are designed, constructed of appropriate material, cleaned as necessary, and maintained to protect against contamination. Enforce FEFO (First Expired, First Out) and FIFO (First In, First Out) rotation; monitor and act on expiration dates, retest dates, and shelf-life limits. Maintain proper allergen segregation, designated storage zones, temperature-controlled areas, chemic…

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