Procurement & Industrial Parts Coordinator

Position Overview Cabot Manufacturing ULC is a wallboard production plant in the heart of picturesque Cape Breton. We are seeking a technically minded, organized, and resourceful Procurement & Industrial Parts Coordinator to support procurement and maintenance operations at our wallboard manufacturing facility. Our plant operates specialized industrial equipment, including both legacy machinery and customized production systems. Finding the right components requires more than simply placing orders — it requires an understanding of equipment functionality, the ability to identify suitable replacement parts, and the initiative to work with suppliers to find practical and cost-effective solutions. The successful candidate will work closely with our maintenance teams to ensure the timely availability of parts, materials, and supplies essential to keeping production equipment operating safely and efficiently. Key Responsibilities Procurement and Supplier Coordination Assist with daily purchasing activities, including sourcing, requesting quotations, comparing prices, preparing purchase orders, and tracking deliveries. Identify and source industrial components for production machinery, including conveyor belts, rollers, bearings, knives, motors, gearboxes, drive components, and other mechanical parts. Research suppliers and manufacturers to locate specialized, obsolete, or custom-made components that may not be readily available through standard distributors. Communicate with suppliers, technical representatives, repair shops, and manufacturers to clarify specifications, confirm compatibility, and identify suitable replacement parts. Evaluate quotations based on price, quality, technical suitability, availability, lead times, and long-term reliability. Follow up on outstanding orders, backorders, delivery delays, and urgent purchasing requirements to minimize production interruptions. Assist in negotiating pricing, delivery terms, and supplier arrangements while maintaining positive, professional relationships. Technical Parts Identification and Equipment Support Work with maintenance personnel to identify parts required for repairs, preventive maintenance, and equipment upgrades. Interpret equipment manuals, technical drawings, part numbers, measurements, photographs, and specifications to assist in identifying the correct components. Help identify alternatives when original parts are discontinued, unavailable, or unsuitable for the plant's operating conditions. Support the sourcing of custom-fabricated parts by coordinating measurements, drawings, material specifications, and technical requirements with external suppliers. Develop and maintain an organized reference system for frequently used parts, equipment components, supplier information, and purchasing history. Build an understanding of the plant's machinery, critical spare parts, and recurring maintenance requirements to anticipate purchasing needs. Inventory and Cost Control Monitor stock levels of critical spare parts, consumables, and maintenance supplies to help prevent shortages and unnecessary inventory accumulation. Maintain accurate purchasing records, supplier databases, quotations, order confirmations, invoices, and delivery documentation. Assist with inventory reviews, reorder planning, and the identification of slow-moving, obsolete, or excess stock. Track supplier performance, pricing trends, and recurring purchasing issues, recommending improvements where appropriate. Identify opportunities to reduce procurement costs, improve parts availability, standardize components where practical, and strengthen purchasing procedures. Coordination and Operational Support Work closely with procurement, maintenance, warehouse, and production personnel to understand operational priorities and respond to changing requirements. Prioritize urgent maintenance-related purchases while balancing routine purchasing activities and budget considerations. Maintain clear communicat…

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