Procurement Coordinator

Relay Resources is an Equal Opportunity Employer that strives to create a diverse workforce and an inclusive culture and believes each employee makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the incumbent nor the organization to adjust the work identified. It is our expectation that each employee will offer their services wherever and whenever necessary to ensure the success of our endeavors Disabled people / people with disabilities and neurodivergent people are strongly encouraged to apply Relay Core Competencies Focus on Strengths Prioritize Informed Action Communicate Clearly Champion Disability Inclusion Build Supportive Relationships JOB SUMMARY The Procurement Coordinator supports procurement operations for Relay Resources’ operations by coordinating purchase orders, tracking order fulfillment, and ensuring the timely and accurate receipt of goods and services. This position works closely with internal departments, vendors, Accounts Payable, and the Procurement Manager to facilitate purchasing activities, resolve purchase order and invoice discrepancies, and maintain accurate procurement records. The Procurement Coordinator manages a high volume of purchasing transactions, prioritizes requests, and ensures purchase orders and receipts are processed accurately and efficiently within established timelines. The ideal candidate demonstrates strong organizational skills, attention to detail, effective communication, and experience working with NetSuite or an Oracle-based enterprise resource planning (ERP) system. ESSENTIAL FUNCTIONS Purchase Order Management Create, process, and communicate purchase orders for the Building Solutions business unit. Organize and prioritize purchasing requests to ensure timely and accurate processing. Maintain accurate purchase order documentation and records in NetSuite or the applicable ERP system. Order Fulfillment and Receipt Coordination Coordinate with internal departments and vendors to confirm order status and delivery of goods and services. Ensure purchase order receipts are documented accurately and in a timely manner. Follow up on outstanding orders, delayed deliveries, and discrepancies to support business operations. Invoice Reconciliation and Issue Resolution Collaborate with Accounts Payable to research and resolve exceptions related to the three-way matching process, including purchase orders, receipts, and vendor invoices. Investigate discrepancies and coordinate corrections with the appropriate departments or vendors. Escalate unresolved purchasing, invoicing, or supply chain issues to the Procurement Manager as needed. Communication, Compliance, and Operational Support Maintain effective communication with internal departments, vendors, Accounts Payable, and the Procurement Manager regarding purchasing activities and outstanding issues. Utilize UKG and other applicable business systems to support operational processes, maintain accurate records, and complete required administrative tasks. Follow established procurement procedures, internal controls, and applicable Relay Resources policies, including the employee handbook. Manage a high volume of purchasing transactions while maintaining accuracy, organization, and established timelines. Other duties as assigned Note any additional responsibilities expected to be fulfilled as needed. MINIMUM QUALIFICATION Three to Four years+ of experience in procurement, purchasing, supply chain operations, or a related administrative role. Experience using NetSuite or an Oracle-based enterprise resource planning (ERP) system. Ability to organize and prioritize requests, process a high volume of purchase orders, and coordinate the receipt of goods and services across multiple departments. Demonstrated attention to detail and the ability to process …

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