Procurement Coordinator

The Procurement Coordinator also known as an Associate Procure-to-Pay (P2P) Buyer supports the procurement function by ensuring alignment between purchase orders, supplier invoices, and receiving transactions. This role serves as a key liaison between Purchasing, Accounting, Receiving, and external suppliers to facilitate accurate and timely processing of procurement transactions. The Associate Buyer will also support the purchasing team with low to moderate complexity component purchases while maintaining supplier relationships and ensuring material availability. Key Responsibilities Procure-to-Pay Administration Reconcile purchase orders, receiving transactions, and supplier invoices to ensure payment accuracy. Investigate and resolve discrepancies involving pricing, quantities, receipts, and invoice matching. Coordinate with Accounting, Receiving, and Suppliers to expedite issue resolution. Monitor open purchase orders and ensure timely receipt processing. Assist in maintaining accurate supplier and procurement master data within the ERP system. Purchasing Support Support Buyers with procurement of low-value and routine production components. Obtain supplier quotations and evaluate pricing, lead times, and delivery commitments. Create, maintain, and expedite purchase orders. Track supplier deliveries and communicate shortages, delays, or risks to stakeholders. Assist with inventory replenishment activities and material planning initiatives. Supplier Coordination Serve as a primary contact for day-to-day supplier communications. Follow up on order acknowledgments, shipment dates, and delivery performance. Support supplier performance tracking and continuous improvement initiatives. Escalate critical supply chain issues when necessary. Cross-Functional Collaboration Work closely with Receiving to ensure timely processing of incoming materials. Partner with Accounting to resolve invoice and payment-related concerns. Support Buyers and Procurement leadership with reporting and data analysis. Participate in process improvement initiatives to enhance procurement efficiency and transaction accuracy. Qualifications Education Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required. Bachelor's Degree preferred. Experience 2-5 years of experience in procurement, purchasing, supply chain, accounting support, procurement administration, or procure-to-pay operations. Experience working within an ERP system such as Acumatica, SAP, Oracle, Microsoft Dynamics, or similar platforms preferred. Manufacturing experience strongly preferred. Skills & Competencies Strong attention to detail and analytical problem-solving skills. Understanding of purchase orders, receiving processes, invoicing, and supplier management. Ability to manage multiple priorities in a fast-paced manufacturing environment. Excellent communication and interpersonal skills. Proficient in Microsoft Excel and other Microsoft Office applications. Strong organizational and time-management abilities. Ability to work effectively across multiple departments and with external suppliers. Preferred Attributes Basic understanding of inventory management and material planning concepts. Familiarity with three-way matching (PO, Receipt, and Invoice). Knowledge of procurement and supply chain best practices. Continuous improvement mindset with a customer-service-oriented approach. Reporting Structure Reports to: Procurement Supervisor / Purchasing Manager Education Associate Degree in Supply Chain Management, Business Administration, Accounting, Operations Management, or a related field required. Bachelor's Degree preferred. Preferred Attributes Basic understanding of inventory management and material planning concepts. Familiarity with three-way matching (PO, Receipt, and Invoice). Knowledge of procurement and supply chain best practices. Continuous improvement mindset with a customer-service-oriented approach. R…

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