Procurement Coordinator

Job Summary Legend Networking and Telecom is seeking a detail-oriented and dependable Procurement Coordinator to support purchasing, vendor follow-up, receiving coordination, inventory tracking, RMA/return processing, and project readiness. This is a hands-on coordinator role focused on accuracy, documentation, communication, and follow-through. The Procurement Coordinator reports to the Projects/Break-Fix Manager and works closely with Projects, Break-Fix, Configuration, Accounting, Sales, and vendors. The role supports operational execution and helps ensure required equipment is ordered, tracked, received, and available before scheduled installation or service work. Key Responsibilities Review approved orders, project needs, and purchasing requests for completeness before placing orders. Place orders with approved vendors after required approvals and funding confirmation are complete. Confirm ordered items match approved quotes, specifications, quantities, shipping details, and client/project assignments. Track order confirmations, ship dates, backorders, substitutions, freight charges, and vendor delays. Follow up with vendors regularly to prevent avoidable project or service delays. Escalate unavailable items, pricing changes, substitutions, rush shipping needs, and vendor issues to management. Coordinate receiving of equipment and verify items against purchase orders, packing slips, and project requirements. Ensure equipment is assigned to the correct client, project, ticket, or internal need. Support project and service readiness by coordinating with the Project Coordinator, Project Engineer, Installation Coordinator, Break-Fix team, and Configuration Specialist. Track returns, replacements, warranty claims, RMA requests, and vendor credits through completion. Provide accurate purchasing documentation to Accounting, including invoices, packing slips, credits, freight details, and exceptions. Maintain accurate order notes, status updates, approvals, receiving records, and documentation in the proper systems. Success Measures The successful candidate will be expected to help maintain: Approved and funded orders processed within one business day when possible. 95%+ order accuracy. 98%+ receiving accuracy. Required equipment available before scheduled install/service dates for 95%+ of planned work. Same-business-day communication of known material delays, backorders, substitutions, and vendor issues. Accurate documentation of order notes, approvals, status updates, and receiving details. RMAs, returns, and vendor credits tracked through completion. Required Qualifications Prior experience in purchasing, procurement coordination, order processing, inventory support, operations coordination, or vendor follow-up. Strong attention to detail and ability to compare quotes, purchase orders, packing slips, invoices, order confirmations, quantities, and shipping details. Ability to manage multiple open orders, deadlines, vendor follow-ups, and internal requests at the same time. Professional written and verbal communication skills with internal teams and vendors. Comfortable working in Microsoft 365, Teams, Excel, vendor portals, quoting systems, PSA systems, or similar business tools. Reliable, organized, and able to follow through without repeated reminders. Able to work full-time in-office in the Dallas, TX area. Preferred Qualifications Experience in an MSP, IT services company, dental/medical technology environment, or project-based service business. Familiarity with Dell, networking equipment, workstations, servers, access points, switches, routers, cameras, cabling materials, or IT hardware purchasing. Experience with RMA processing, warranty claims, vendor credits, inventory tracking, or project material staging. Working knowledge of ConnectWise Manage or a similar PSA platform. Ideal Candidate The best-fit candidate is organized, accurate, and persistent. They notice details, follow up until issues are resolved, communicate …

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