Procurement Coordinator
Aston CarterJob Title: Procurement Coordinator
Job Description
The Procurement Coordinator supports the end-to-end procurement process by ensuring timely delivery of materials, accurately managing purchase orders, and performing high-quality data entry and administrative tasks for the Procurement Department. This role offers broad exposure to purchasing, supplier management, and procurement operations withi
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n a fast-paced, process-driven environment.
Responsibilities
• Support the full purchase order lifecycle, including order creation, placement, tracking, expediting, and delivery follow-up.
• Monitor purchase orders to ensure timely delivery of materials and proactively address delays or issues.
• Perform accurate data entry into ERP systems and Excel to maintain up-to-date procurement, inventory, and supplier information.
• Track and update order status, delivery dates, and shipment details in ERP and related procurement systems.
• Communicate regularly with suppliers and vendors to confirm orders, delivery schedules, and resolve discrepancies.
• Build and maintain positive supplier and vendor relationships that support reliable and efficient material delivery.
• Collaborate with procurement, operations, inventory, logistics, and other cross-functional teams to coordinate material needs and delivery timelines.
• Identify late deliveries, order discrepancies, and supplier issues, and work with stakeholders to resolve them promptly.
• Support process improvement initiatives by helping to streamline procurement workflows and increase efficiency.
• Ensure accuracy and completeness of procurement records, documentation, and clerical tasks.
• Maintain compliance with internal quality standards and regulatory requirements related to procurement and supply chain activities.
• Utilize Excel, Microsoft Office, ERP systems, email, and procurement software to manage daily tasks and communicate with internal and external partners.
• Provide customer service support related to order status, delivery updates, and procurement inquiries.
• Assist with inventory-related activities such as verifying quantities, reconciling data, and supporting purchasing decisions.
• Work as an active member of a team-oriented environment, contributing to collaboration, communication, and continuous improvement.
Essential Skills
• Minimum of 1 year of relevant experience in procurement, purchasing, or supply chain.
• Hands-on experience with purchase order management, including tracking and expediting.
• Experience with supplier and vendor communication and relationship management.
• Strong administrative and clerical skills with a high level of accuracy in data entry.
• Demonstrated ability to coordinate details and manage multiple tasks in a fast-paced environment.
• Proficiency with Excel and the Microsoft Office Suite.
• Experience working with ERP systems for order entry, inventory, and procurement activities.
• Written and verbal communication skills sufficient to interact effectively with suppliers and internal teams.
• Planning and time management skills to prioritize work and meet deadlines.
• Problem-solving and research skills to investigate delivery issues and discrepancies.
• Ability to work effectively as part of a team and build collaborative relationships.
• Customer service mindset when dealing with internal stakeholders and external suppliers.
Additional Skills & Qualifications
• High School Diploma or GED equivalent.
• Experience in buyer or purchasing support roles is beneficial.
• Experience in inventory coordination or supply chain operations is an advantage.
• Familiarity with procurement technologies and ERP systems is preferred.
• Ability to contribute to process improvement and continuous improvement initiatives.
• Comfort working in a detail-oriented, process-driven environment.
• Interest in growing into roles such as Buyer, Procurement Specialist, Supply Chain Analyst, Strategic Sourcing Specialist, or Procurement Manager.
Work Environmen