Procurement Coordinator

Job Summary: The Procurement Coordinator is responsible for executing day-to-day purchasing activities to support project work, service operations, and branch inventory requirements. Reporting to the Procurement Supervisor, this role ensures timely and cost-effective acquisition of materials and services while maintaining strong supplier relationships and internal collaboration. The Procurement Coordinator plays a critical operational role in supporting project delivery, supply continuity, and financial accuracy through disciplined purchase order management and vendor coordination. Responsibilities: Purchase materials and services for projects, service work orders, branch stock replenishment, and indirect expenditures as directed. Issue and manage purchase orders in accordance with company policies, project and service requirements. Verify best price and availability from approved suppliers; negotiate pricing when appropriate within delegated authority. Follow up on pending orders to confirm acknowledgment, estimated ship dates, tracking details, and delivery timelines. Escalate delayed or critical supply issues to the Procurement Supervisor when necessary. Develop and maintain positive working relationships with manufacturing and supplier partners. Verify accuracy of purchase order confirmations including quantities, pricing, and shipping information. Contact suppliers to resolve discrepancies related to confirmations, shipments, or fulfillment. Monitor vendor performance and communicate improvement opportunities to Purchasing Administration. Collaborate with Project Managers, Operations, and Service teams to set expectations and ensure purchased materials meet customer expectations and required deadlines. Coordinate with warehouse teams or inventory coordinators across branch locations to confirm stock availability and arrange inter-branch transfers when applicable. Review purchase documentation for accuracy and compliance. Partner with Accounting to resolve invoice discrepancies, pricing variances, and receipt issues. Maintain accurate procurement records within ERP and related systems. Must be able to achieve all objectives of this position. Requires some amount of timely supervision to ensure the proper tasks are being accomplished and that communication is adequate, timely, in the correct manner. Other duties as assigned. Required Qualifications: Minimum of 1 year experience in procurement, strategic sourcing, warehousing, supply chain management or other related field Experience within a project-based industry (e.g., systems integration, low-voltage construction, manufacturing, or large-scale installation services) Knowledge of overall system function in building automation, security, or fire integration Preferred Qualifications: Minimum of 3 year experience in procurement, strategic sourcing, warehousing, supply chain management or other related field Experience with Procurement in a Security System Integrator or similar business vertical Physical Demands: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job. Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment Working Conditions: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate Additional Information: Working Hours: This position generally works Monday- Friday, overtime and on call when necessary Benefits: Medical Dental Vision Flexible Spending Accounts 401K w/ company match Life/AD&D/LTD Paid Vacation/Sick/Holidays Employee Assistance Pr…

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